Senior Administration & Workplace Specialist
Senior Administration & Workplace Specialist
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Job Description
Our Administration team is looking for a Senior Administration & Workplace Specialist whos ready to take ownership of how our offices function and feel.
We manage our Warsaw HQ and coworking spaces in Krakw and Wrocaw. Our goal To create an office environment that supports focus comfort and collaborationwhile also making everyday things just work smoothly. From coffee machines and canteens to office design and renovation projects were here to make sure everyone has what they need to do their best work.
Love the idea of blending practical logistics with creative workspace design You might be exactly who were looking for.
Daily responsibilities:
- Coordinate office services (cleaning coffee water technical support) including sourcing suppliers negotiating contracts and overseeing delivery.
- Manage renovation projects and space planning working with architects and recommending tailored office solutions.
- Handle procurement for supplies and furniture from initial research to price negotiation and delivery.
- Liaise with internal teams to understand workspace needs and ensure a high-quality experience.
- Oversee canteen operations from contracts to service improvements.
- Process invoices and track business expenses.
- Administer work phones numbers roaming and devices in collaboration with the network provider.
- Manage our internal ticketing system assign tasks and follow up on delivery.
- Supervise operations in Krakw and Wrocaw working areas including vendor management and space usability.
Qualifications :
- Minimum 5 years of experience in office administration or workplace operations.
- Proven problem-solving and planning abilities.
- Ability to identify and implement improvements that align with team needs and industry practices.
- Confidence in sharing knowledge and collaborating with cross-functional teams.
- Proficiency in both Polish and English (spoken and written).
- Willingness to work primarily on-site in Warsaw; occasional travel to our working areas in Krakw and Wrocaw may be required.
Nice to have:
- Familiarity with architectural plans and tools like AutoCAD.
- Experience in interior design or space optimization.
Additional Information :
Working mode
- Office-First: working primarily from the Warsaw office.
Perks & Professional Growth
- A welcome pack filled with goodies to help you feel right at home once you join the team.
- Trainings lectures and courses internal workshops external training for each employee Meet a star events knowledge-sharing initiatives online tutorials and e-learning classes are all available. Theres always something to learn!
- REDs have access to the cafeteria platform through which they can receive subscription benefits additional medical packages or vouchers and codes to shops and cinemas.
- Merch gifts for newborn rebels and regular chances to nab some cool swag!
Health & Well-being
- Private medical healthcare a selection of medical plans with dental care to choose from which are also accessible for your partner and relatives.
- Psychological care free mental health support and various well-being webinars.
- Multisport card gain access to a wide number of sporting and fitness facilities across the city.
Social Activities & Life in the Office
- Dog-friendly office dog owner Bring your pooch with you and look after them while working! Theres always a furry friend or two to meet at the studio.
- Social events we host regular gatherings at the studio where we can all unwind play games and just have some fun together.
- Healthy selections organic fruit snacks muesli organic honey vegan milk and speciality coffee are all at your disposal around the studio. Enjoy!
- Truly international working environment a chance to meet and work with a diverse selection of people from all around the world.
Head office in Warsaw
- Sustainable campus with an eco ethos solar panels provide green energy 2000 plants and an air-filtering system to help provide clean air electric car charging points flower meadows and more green features in the works.
- An onsite well-equipped gym with a climbing wall daily Gym Assistant support and yoga and healthy spine classes.
- Car and bike parking spaces.
- A designated space for your bicycle as well as bicycle repair equipment and showers available whenever you need them.
- No dress-code we like to keep it casual.
If youve observed any irregularities (i.e. legal or ethical violations) in our recruitment process please click here to report them anonymously.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
