Opportunities: Client Service Administrative Assistant
Opportunities: Client Service Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Competition # :46607
Department:Public Service Commission
Location:HALIFAX
Type of Employment:Term
Union Status: Exclusion - Non Union - NSPG
Closing Date:04-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments agencies and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration flexibility partnership and continuous improvement.
The PSC is responsible for determining the human-resource management policies programs standards and procedures necessary for the public service; and provides direction advice and assistance regarding implementation. It is committed to developing a responsive HR system and strives to improve client experience.
Some of our exciting initiatives include:
- Supporting employee well-being resilience and engagement;
- Supporting welcoming and inclusive workplace cultures
- Advancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents experience and skills; and
- Developing client-focused person-centred approaches to HR service delivery.
For more information on the Public Service Commission please visit the following link: Our Opportunity
The client service administrative assistant role is essential to a successfully functioning HR team and as such is responsible for collaboratively running an efficient and seamless office. This is an opportunity for someone who is interested in delivering success through innovative ideas and who gets genuine satisfaction from attending to details that makes the team they support a success.
Primary Accountabilities
You will provide a wide range of administrative support services to the HR team including:
- Providing general administration and communications support
- Providing general correspondence support by preparing supporting paperwork for a variety of human resource transactions
- Preparing and actioning monthly reports from SAP in consultation with the Office Services Coordinator
- Fielding incoming calls and other forms of communication from the public employees and managers and connecting them with the right person
- Filing printing copying scanning and mailing documents
- Creating and/or improving internal processes
- Coordinating team activities and unit events
- Verifying invoices for accuracy and processing for payment
- Coordinating the procurement of goods and services
- Creating presentations spreadsheets and reports
- Tracking and monitoring various forms of information
- Organizing meetings and taking minutes
- Researching and summarizing information for the team
- Drafting communications for events new procedures and other team announcements
Qualifications and Experience
You are an administrative professional with a one-year post-secondary administrative program and experience in the administrative field or an equivalency who genuinely enjoys working with people. You dont shy away from a challenge have a keen mind that is ready to learn and grow and love all things technology.
You will have experience performing a wide variety of administrative functions with minimal supervision a high level of attention to detail and the ability to adapt to demanding and changing priorities and to respond well to meet tight deadlines with a high degree of accuracy. A methodological approach to problem solving is also required. The ability to handle multiple and competing priorities is very important as are your strong computer skills (including Advanced level of proficiency with Excel Word PowerPoint).
Leadership competencies required at this level of work are: Intercultural and Diversity Proficiency Adaptability and Flexibility Attention to Detail Client Orientation Effective Interactive Communication and Self-Control.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
An equivalent combination of training education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Equivalent experience and training includes but is not limited to:
- High school diploma and minimum of 3 years of related work experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here:Benefits for government employees.
Working Conditions
- Normal work week is 35 hours/week 7 hours/day
- May be required to work overtime on occasion
- Work is completed in a comfortable office environment with a fair amount of time spent sitting at a desk and computer
- May be required to lift or move large binders files boxes etc.
- Require high degree of concentration and attention to detail
- Pressure to meet tight deadlines with attention to accuracy
Additional Information
This is a TERM employment opportunity with anticipated end date of August 31 2026.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies
- Countless Career Paths
Pay Grade: EC 03
Salary Range: $1720.85- $2151.07Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
