Asset Team Assistant

Make your mark for patients

We are looking for an Asset Team Assistantwho is eager to join us in ourAsset team based in ourHeadquartersinBrusselsBelgium.

About the role

The role is to provide administrative support to the team on ultra-rare primary mitochondrial myopathy disease that causes progressive muscle weakness associated with debilitating and life-threatening symptoms.

The assistant acts as a partner and anchor to his/her managers to optimize their efficiency developing and applying best practices and ensuring that quality efficiency accuracy and cost awareness are respected for those key functions. Proactively anticipating the managers needs is essential as well as possessing a strong desire and enthusiasm to learn and understand the key issues they are managing.

Who youll work with

Being the right-hand to the manager youll work with the extended cross-functional team partners and stakeholders internally and externally.

What youll do

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans itineraries and agendas; and compiling documents for travel-related meetings.
• Plans coordinates and ensures the managers schedules are followed and respected. Provides gatekeeper and gateway role creating win-win situations for direct access to the managers time and office.
• Communicates directly and on behalf of the managers with peers and other stakeholders on matters related to their initiatives.
• Researches prioritizes and follows up on incoming issues and concerns addressed to the managers including those of a sensitive or confidential nature. Determines appropriate course of action referral or response.
• Provides a bridge for smooth communication between the managers and the stakeholders.
• Works closely and effectively with the managers to keep them well informed of upcoming commitments and responsibilities following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the managers updated.
• Prioritizes conflicting needs; handles matter expeditiously proactively and follows-through on projects to successful completion often with deadline pressures.
• Provides administrative support such as scheduling meetings booking travel and preparing expense reports to some members of the managers leadership team.

Interested For this role were looking for the followingeducation experienceandskills

• Experienced assistant with self-confidence and self-awareness (minimum of 5 years experience as executive assistant required).
• Dedication to providing work of an excellent quality focusing on attention to details and pro-active tasks completion.
• Excellent planning and organizational skills to ensure effective and timely output in an independent way.
• Excellent communication skills and effective working relationship internally and with our business partners.
• Proficient in Microsoft Teams PowerPoint Excel Word and quickly adapts to new systems.
• Dealing appropriately with confidential and sensitive matters.
• Ability to use diplomacy discretion and judgement in giving out information.
• Resilient / ability to adapt to change and able to maintain composure during stressful situations.
• Ability to efficiently handle multiple tasks and projects requiring a high degree of attention to details to make decisions and take necessary actions.
• Motivated to be a part of a team and contribute towards it reliable team player and with a positive attitude.
• Willingness to learn open and adaptable personality.
• Open to feedback and proactively seek it.
• Proactivity to recognize potential issues and resolve them before they transform into problems.

Are you ready to go beyond to create value and make your mark for patients If this sounds like you then we would love to hear from you!

About us
UCB is a global biopharmaceutical company focusing on neurology and immunology. We are around 8500 people in all four corners of the globe inspired by patients and driven by science.

Why work with us
At UCB we dont just complete tasks we create value. We arent afraid to push forward collaborate and innovate to make our mark for patients. We have a caring supportive culture where everyone feels included respected and has equal opportunities to do their best work. We go beyond to create value for our patients and always with a human focus whether thats on our patients our employees or our planet. Working for us you will discover a place where you can grow and have the freedom to carve your own career path to achieve your full potential.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on . Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.