Executive assistant & board of liaison
Executive assistant & board of liaison
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Job Description
About This Role
Reporting to the Chief Legal and Compliance Officer and Corporate Secretary (CLO) this role is responsible for coordinating Board meetings and related matters and offering executive support to the CLO.
This role will require a high degree of integrity and professionalism while providing timely and accurate administrative and corporate governance support to CAEs public company Board of Directors.
Key Responsibilities Board Liaison Function
Board Meeting Support
- Coordinate and facilitate Board meetings (virtual and in-person) including scheduling preparing draft agendas and uploading meeting materials to electronic boardbooks (BoardVantage) within prescribed deadlines.
- Liaising with management to obtain final-approved materials for Board/Committee meetings.
Board Support
- Professionally assist directors with information requests and inquiries. Support newly-appointed directors for on-boarding and to provide an effective and smooth transition to their new role and responsibilities.
- Assist directors with their expenses.
- Facilitate communications between the Board and the Executive Management Committee.
Record Keeping
- Coordinate minutes for all Board and Committee meetings for review by the CLO internal communications to key senior executives and directors.
Executive Assistant (C-Level) Function
Senior level administrative support including:
- Managing the CLOs calendar prioritizing and rescheduling as required.
- Arrange CLO travel plans as required which includes coordinating travel and hotel arrangements.
- Process expense reports.
- Organize quarterly town halls and events.
- Maintain org chart.
Requirements:
- College or professional degree in secretarial studies or equivalent combination of related training and experience.
- Minimum 10-15 years of previous experience as an administrative assistant.
- Significant experience with board support functions.
- Excellent communication skills in both English and French languages (written and spoken).
- In-depth knowledge of the Microsoft Office suite.
- Excellent knowledge of PowerPoint and MS Project.
- Excellent organizational and planning skills.
- Multitasking and time management skills.
- Good attention to detail team spirit flexibility tact diplomacy and ability to work in a fast-paced environment.
- Takes initiative autonomous and willing to learn.
- Maintain high level of confidentiality.
- Dynamic and team oriented.
#LI-ND1
Position Type
RegularCAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.
Equal Opportunity Employer
CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race nationality colour religion sex gender indentity and expression sexual orientation disability neurodiversity veteran status age or other characteristics protected by local laws.
If you dont see yourself fully reflected in every job requirement listed in the job posting we still encourage you to reach out and apply. At CAE everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability please contact us at
Employment Type
Full-Time
