Executive Staff Coordinator HR
Executive Staff Coordinator HR
Posted on :
30-07-2025
Employer Active
1 Vacancy
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Job Description
Description
Responsibilities
Qualifications
Provide the administrative support operations of an executive level position. Responsible for handling a wide range of administrative tasks and ensuring smooth operations.
Responsibilities
- Provide administrative support to senior executives including scheduling meetings managing calendars and coordinating travel arrangements.
- Prepare proofread and edit correspondence reports presentations and other documents.
- Handle and prioritize incoming communications (emails phone calls mail) ensuring timely responses or delegations as appropriate.
- Manage complex calendars and appointment scheduling for executives ensuring meetings are efficiently planned and conflicts are minimized.
- Coordinate internal and external meetings including logistics materials and room reservations.
- Act as a liaison between executives employees clients and external stakeholders.
- Support ongoing projects by coordinating logistics research and document preparation.
- Follow up on action items deadlines and deliverables to ensure projects are on track.
- Assist with organizing company events conferences and team-building activities.
- Supports the general office environment as directed.
- May manage office equipment and other vendors and deal with building/office management issues.
- May lead and/or guide the work of other employees.
- Works primarily in a climate-controlled office setting.
- Performs other job-related duties as assigned.
Qualifications
- Associates degree in business or other related field and at least seven (7) years of previous administrative experience or an equivalent combination of education and experience.
- Proven experience as an Executive Assistant or Administrative Assistant supporting C-suite or senior executives.
- Experience with project management tools and software.
- Must be proficient with Microsoft Office products and the ability to learn other enterprise systems.
- Demonstrated ability to handle confidential and sensitive information.
- Demonstrated strong attention to details planning and excellent organizational awareness skills.
Required Experience:
Staff IC
Employment Type
Full-Time
Key Skills
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