Archive Officer
Archive Officer
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Job Description
Job ID:40919
Archive Officer
Lloyds Register Foundation
Location: London
Application closing deadline: 8th August
About the Role:
We are seeking someone with experience in heritage looking for an opportunity to work with mixed collections. The successful candidate will assist with the updating review and maintenance of the Heritage Centres collection databases and systems covering a mixed collection of archives library and museum objects. They will be based between the historic home of Lloyds Register in a Grade II* listed building in central London and an offsite storage facility in Woolwich.
The successful applicant will be chiefly responsible for assisting in the processing of uncatalogued heritage collections focusing on the archival records of Lloyds Register dating back to 1833 but also including library material rare books and heritage assets as part of a dual project to catalogue collections and implement a new collections management system and collections move. This will require recalling material stored across a variety of other sites and occasionally visiting offsite storage. The role will provide pivotal assistance for archival appraisal and will also help to inform any/all secure disposal alongside preservation concerns.
The role will include the processing of new acquisitions into the archive answering enquiries (both internal and external) supervision of onsite users to the archive document production and return and other day-to-day archival responsibilities including environmental monitoring of the archive store and integrated pest management processes; identifying conservation needs and priorities for a mix of collections including bound material photographs paintings silverware and ship models. Alongside processing and cataloguing of archive material the role will require the handling and cataloguing of rare books and special collections with the possibility of training and development provided for this material.
The role will also support the engagement team by producing material outreach material in the form of blogs and podcasts giving presentation and tours to visitors to the archive and creating posts for social media. The role will include working with and task managing volunteers or work placement students as part of small projects.
Additionally successful applicants will assist with facilitating an orderly physical move of our archive and library collections from Woolwich Arsenal back to our purpose-built archive space in our historic building at 71 Fenchurch Street in the City of London. Also assisting with and providing input on the development of procedures and manuals for the reopening of the archive service.
Beyond this there is a requirement for this role to assist in the smooth running of the archive reading room service with the potential to assist the librarys reading room service.
You should be able to work individually under your own initiative as well as enjoying working as part of a larger team. You will be adaptable well-motivated and enthusiastic and will be able to organise your workload and prioritise tasks accordingly. The role will offer the opportunity for training and development both for heritage related courses or other workplace training including but not limited to; conservation training and collection care first aid training excel training and Collection Management Systems training.
What we offer you
- The opportunity to work for an organization that has a strong sense of purpose is values driven and helps colleagues to develop professionally and personally through our range of people development programmes
The Role
- Compile catalogue descriptions of large quantities of Archival material to ISAD (G) standard in either Excel or within an Collections Management System.
- Keep up-to-date records of ongoing progress for monitoring purposes.
- Retrieval of archive and library material for onsite researchers and the supervision of researchers when handling and viewing the reading room.
- Assisting when necessary with the provisioning of the librarys reading room service.
- Assist with the periodical reviewing and updating of policies and manuals for the effective management and development of the archive service.
- Assisting with talks and presentations both internally and externally
- Assist with the tracking loading and monitoring of boxes of archive material and heritage assets being relocated from Woolwich Arsenal back to 71 Fenchurch Street.
- Recognise and flag materials that require conservation and conduct some preventive conservation work on heritage collections.
- Oversee routine pest checks cleaning environmental monitoring and general upkeep of archive store and report to the Archivist.
- Identify and flag material for appraisal documenting any material for disposal.
- Oversee sorting labelling and packaging under the direction of the Archivist.
- Report to the Archivist on progress and stick to predetermined targets.
What you bring
- Applicants should have a relevant degree in Archives and Records Management or equivalent experience
- Experience of creating/compiling catalogues in a professional museum/archive/library environment using Excel and/or a purpose-built Archive Management System is essential
- Experience of facilitating and assisting with professional museum/archive/library relocations e.g. monitoring item transfers progress reporting labelling and general logistical support.
- Experience with collection handling and packing within a professional museum/archive/library collection environment.
- Understanding of data protection legislation and GDPR in an archive setting.
- An interest in archival science would be beneficial.
- Demonstrates a high level of understanding of archives and the heritage industry as well as awareness of current issues.
- Task manage volunteers or work placement students when necessary
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About us
We are a leading international technical professional service provider and a leader in classification compliance and consultancy services to the marine and offshore industry a trusted advisor to our customers helping to design construct and operate their assets to the highest levels of safety and performance. We are shaping the industrys future through the development of novel and innovative technology for the next generation of assets while continuing to deliver solutions for our customers every day.
Be a part of
Lloyds Register is wholly owned by the Lloyds Register Foundation a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy Lloyds Register colleagues and Lloyds Register Foundation work together to fund research foster industry collaboration and develop action-oriented solutions to make the world a safer place.
Want to apply.
Here at Lloyds Register we care we share and we do the right thing in every situation. Its ingrained in our culture and everything we do. We are committed and continually strive to lead with our values that empower and enable an inclusive environment conducive to your growth development and engagement. It doesnt matter who you are what you have experienced how you identify how old you are where you are from what your beliefs are or how your brain or body works the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We dont just talk about our differences we celebrate them!
We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.
If you dont tick every box in these ads please dont rule yourself out. We focus on hiring people who share our goal of working together for a safer sustainable thriving ocean economy.
We care we share we do the right thing.
If you have further questions about this role please contact us atand we will respond to you as soon as possible.
Diversity and Inclusion at Lloyds Register:
Together we are one Lloyds Register committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment because we believe it is the right thing to do. We hope you do too.
As a Disability Confident Committed Employer we have committed to:
- ensure our recruitment process is inclusive and accessible.
- communicating and promoting vacanciesoffering an interview to disabled people who meet the minimum criteriafor the job.
- anticipating and providing reasonable adjustments as required
- supporting any existing employee who acquires a disability or long-termhealth condition enabling them to stay in work.
- at least one activity that will make a difference for disabled people.
Find out more about Disability Confident at: Copyright Lloyds Register 2024. All rights reserved.Terms of use..
The Lloyds Register Group comprises charities and non-charitable companies with the latter supporting the charities in their main goal of enhancing the safety of life and property at sea on land and in the air - for the benefit of the public and the environment. (Group entities).
Required Experience:
Unclear Seniority
Employment Type
Full Time
