drjobs Administrative Specialist

Administrative Specialist

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1 Vacancy
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Job Location drjobs

Malvern, PA - USA

Monthly Salary drjobs

$ 35610 - 52703

Vacancy

1 Vacancy

Job Description

Position Number:
County: Hot Spring
Posting End Date: 7/29/2025

Anticipated Starting Salary: $35610.00

Location: Ouachita River Unit - Malvern


The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage as defined in Amendment 93 of the Arkansas Constitution prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

Position Information

Job Series: Administrative Support

Classification: Administrative Specialist Career Path

Class Code: PAS03P

Pay Grade: SGS02

Salary Range: $35610 - $52703

Job Summary

The Administrative Specialist is a key administrative support role within a department responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks coordinating schedules managing documentation and assisting with customer service. The Administrative Specialist will work closely with team members supervisors and the public to maintain smooth and effective office workflows.

Primary Responsibilities

Perform a variety of administrative functions including answering phones responding to emails managing office supplies and maintaining office and update office filing systems both physical and electronic ensuring that documents are properly organized and easily and proofread internal and external communications including memos reports and meetings appointments and conferences for agency staff and calendars ensuring that appointments deadlines and meetings are scheduled efficiently and with attention to and distribute meeting agendas take minutes and track follow-up actions for maintain and update records files and databases ensuring accuracy and compliance with agency and state helpful professional and timely responses to inquiries referring questions to appropriate staff when input and maintain data in electronic systems databases and and update records or databases to ensure that information is current and that supplies and materials are ordered and available to meet operational needs.

Knowledge and Skills

Ability to draft clear concise and professional to interact with the public staff and leadership in a professional and approachable to maintain organized records and to assess situations troubleshoot problems and implement effective solutions in a timely to handle sensitive and confidential information with discretion and in compliance with state and federal privacy of office software applications (e.g. Microsoft Word Excel PowerPoint) and familiarity with office equipment (e.g. copiers fax machines phone systems).Proactive in identifying opportunities for process improvement and streamlining office operations.

Minimum Qualifications

A high school diploma or equivalent is required.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy age disability citizenship national origin genetic information military or veteran status or any other status or characteristic protected by law.


Required Experience:

Unclear Seniority

Employment Type

Full Time

Company Industry

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