Opportunities: Records Clerk (Clerk 2) (Temporary)
Opportunities: Records Clerk (Clerk 2) (Temporary)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Competition # :46648
Department:Justice
Location:HALIFAX
Type of Employment:Temporary
Union Status:NSGEU - NSPG
Closing Date:12-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice including court administration and security.
The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal Supreme Court of Nova Scotia (including Family Division) Provincial Court Family Court Small Claims Court Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.
For more information on the Department of Justice Court Services please visit our website: Our Opportunity
Under the general supervision of the Supervisor Court Administration Office the Records Clerk is responsible for organizing maintaining and controlling the central filing system for the Court Administration Office in accordance with the Records Management Manual of Procedures and Instructions as well as performing clerical work in searching for information contained in the filing vault. The Records Clerk ensures the identification and classification of all Supreme Court (including bankruptcy divorce and criminal) files and Court of Appeal files and documents their location. The Records Clerk also coordinates off-site storage retrieval and disposal services and transfers the appropriate records to the Public Archives of Nova Scotia. The Records Clerk is also responsible for recording verifying and returning exhibits to the appropriate party.
Primary Accountabilities
- Create new files daily as required; collect pre-sort and file all Supreme Court and Court of Appeal documentation daily.
- Classify code index and cross-reference all materials.
- Direct originators in the receipt classification indexing and coding techniques.
- Perform charge-out operations for files and follow-up checking operations for outstanding files. This includes searching old index cards and books for proper file numbers as well as computer searches. It also includes searches for off-site retention numbers and retrieving files from the Records Centre on a daily basis.
- Research complex requests for material.
- Assist staff members to comply with Records Management policies and procedures relative to the receipt creation classification coding indexing maintenance verification techniques and final disposal of records.
- Record and maintain all exhibits filed with the Supreme Court supervising transfer to courtroom and ensuring that exhibits are returned upon completion of the trial. Returning exhibits to the parties counsel or police.
- Respond to requests for file searches via telephone fax or mail.
- Order files from other Court Administration offices across the province and return files to those offices.
- Consistent data entry updating file locations within the Justice database with a high degree of accuracy.
Qualifications and Experience
To be considered for this opportunity you have three years of relevant experience in Records Management; an equivalent combination of training and experience may be acceptable.
You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs including MS Office MS Word Excel and Outlook. You also have a working knowledge of specialized records management systems (such as FileNet and STAR/STOR).
You demonstrate accuracy and knowledge in understanding a Records Management system and up to date knowledge of the guidelines and schedules. This position requires great attention to detail and time management skills. Completeness and integrity of data is crucial to inform program actions and support decision making processes.
You are self-motivated can work with minimal supervision and maintain the highest level of confidentiality. You exercise tact and diplomacy and have good organizational and communication skills. Judgement and professionalism regarding records management is essential in order to safeguard security and confidentiality of government information.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Working Conditions
Incumbents must be able to perform physical mental and visual demands; some heavy lifting of cartons expandable files and file boxes will be required along with the ability to retrieve files stored on high shelves.
Additional Information
This is a Temporary employment opportunity with an anticipated end date of October 17 2025.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
- Department Specific Flexible working schedules.
Pay Grade: CL 13
Salary Range: $1501.11- $1633.95Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
