Business Support Officer - Dundee
Business Support Officer - Dundee
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Job Description
Client Services Delivery is the main operational delivery division within Social Security Scotland. Our teams deliver a wide range of benefits and services to those most in need across Scotland. This includes people on low incomes disabled people carers young people entering the workplace and to help people heat their homes. The Business Support Team delivers high quality support to the divisional Senior Management Team and operational support to the wider division.
As a Business Support Officer you will play a critical role in supporting Senior Leaders including Deputy Directors Heads of Client Services and Head of Operations across the division. This is a high profile varied and fast paced role suitable for a confident individual who can be adaptable flexible enthusiastic and able to work independently to deadlines and cope with challenging and numerous demands.
This role requires excellent communication skills and an understanding of Microsoft packages to manage your varied workload.
Responsibilities
Responsibilities
The successful candidate will be part of the business support team within Client Services Delivery.
The main duties are:
Supporting Senior Leaders in delivery of their work through the strategic management of:
1. Diary- scheduling and organising meetings appointments and events. Coordinating with relevant parties within and out with the division and Agency to ensure availability and travel arrangements.
2. Mailbox- managing prioritising and responding to enquiries & ad-hoc tasks promptly maintaining professionalism and confidentiality.
Prioritising tasks and deadlines ensuring the most efficient use of time.
Completing administrative tasks and providing secretariat support for meetings.
Gathering information for briefings correspondence engagements and ensure accurate maintenance of records.
Confidently communicating and interacting with Senior Leaders and wider stakeholders.
Maintain utmost confidentiality regarding sensitive information and privileged communication.
Qualifications
Success Profiles
Success profiles are specific to each job and they include the mix of skills experience and behaviours candidates will be assessed on. Find out more about how we assess theSuccess Profile elements
Experience:
Proven experience of working in a team that supports the diverse needs of multiple stakeholders to achieve wider strategic objectives.
Behaviours:
Communicating and influencing (Level 2)
Managing a quality Service (Level 2)
Working together (Level 2)
Making effective decisions (Level 2)
Find out more about Success Profiles Behaviours here.
How to Apply
Apply online you must provide a CV and a Supporting Statement (of no more than 1000 words) demonstrating how you meet the experience and behaviours outlined above.
If shortlisted you will be invited for further assessment which will include an interview and in tray exercise.
We aim to provide feedback on request. However if we receive a large number of applications it may not be possible for us to provide specific feedback on your application. We will provide feedback on request to candidates who attend an interview/assessment.
Expected Timeline (subject to change)
Sift w/c 11th August 2025
Interview w/c 25th August 2025
Reserve List
In the event that there are more successful candidates than posts available a reserve list will be kept for up to 12 months.
About Us
Social Security Scotland is an Executive Agency of the Scottish Government. Our benefits help people from all walks of life in Scotland. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. We are committed to recruiting a diverse workforce that is representative of the clients we serve. Find more about us here.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.
As part of theUK Civil Service we uphold theCivil Service Nationality Rules.
Working Pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role. We embrace a hybrid working style where all colleagues will spend time in one of our Social Security Scotland offices. There is an expectation of a minimum 2 days per week in your assigned location which will be Agnes Husband House Dundee for this position.
If you have specific questions about the role you are applying for please contactus.
Equality Statement
Social Security Scotland are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Social Security Scotland are a Disability Confident Employer. We will consider and implement any reasonable adjustments you may require throughout the recruitment process and during the course of your employment should you be successful in securing a post. If you feel you may require assistance with any part of our recruitment process please contact us at
Find out more about our commitment todiversityand how we offer support andrecruitment adjustmentsfor anyone who needs them.
Further Information
This role is only available to existing permanent civil servants who have successfully completed their probation period within Social Security Scotland or the broader Scottish Government.
Find out more about our organisation what we offer staff members and how to apply on ourCareers Website.
Read ourCandidate Guidefor further information on our recruitment and application processes.
The successful candidate will be expected to remain in post for a minimum of 3 years unless successful in gaining promotion to a higher Band or Grade.
If you experience any difficulties accessing our website or completing the online application form please contact the Resourcing Team via
Apply before:Monday 11th August 2025 at 23:55.
Contact Name: Resourcing Team
Contact E-Mail:
Required Experience:
Unclear Seniority
Employment Type
Full Time
