OFFICE ASSISTANT III (SR-10) [3 vacancies]
OFFICE ASSISTANT III (SR-10) [3 vacancies]
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Job Description
Position Information
- Step into a dynamic role where your organizational skills make the difference.Take the first step into a lasting career with the City as an Office Assistant!
Know your way around office systems and eager to play a key role in supporting administration and operations The Honolulu Police Department Human Resources Division is seeking organized and detail-oriented individuals to join their teams as an Office Assistant III in Honolulu! Become an essential part of our operations and help keep everything running smoothly!
The Office Assistant job series is a starting point for many specialized support positions within the City. General duties and responsibilities for the Office Assistant III job include but are not limited to:
- Evaluating and processing documents when procedures are unclear;
- Summarizing materials and preparing reports with analysis and proper formatting;
- Reviewing office processes and sets up efficient databases templates and procedures;
- Creating editing and finalizing documents from rough or corrected copy;
- Preparing and reviewing forms reports and applications for accuracy and completeness;
- Composing routine correspondence and acknowledgment letters;
- Providing information and resolving complaints in person or by phone;
- Assisting the public in completing forms;
- Maintaining and revising filing and recordkeeping systems;
- Answering phones and relaying messages to the correct personnel;
- Coordinating and scheduling meetings as needed;
- Performing routine clerical tasks supporting daily operations;
- Performing timekeeping per collective bargaining agreements;
- Assisting the program Secretary as needed; and
- Performing other related duties.
Special Work Requirement: Work schedule is from 7:45 a.m. - 4:30 p.m. with hours varying depending on the vacancy. May also be required to work overtime nights weekends and holidays.
Apply today! If you qualify for the position your name will be eligible for referral to the hiring department for further consideration for the current job openings as well as future vacancies for this job title.
Additional Job Information
Applications must be submitted online byAugust2 2025 11:59 p.m. Hawaii Standard Time (HST) to be accepted.
***Actual salary will be commensurate with applicable experience pending approval.***
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your e-mail account in a timely manner. To ensure proper delivery please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
-add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.Minimum Qualification Requirements
At time of application you must be a citizen national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Two (2) years of clerical experience.
Key Competencies and Skills Needed:- Knowledge of office practices filing systems and office equipment operation.
- Ability to perform accurate arithmetic computations.
- Ability to accurately compare data and maintain records.
- Ability to learn and interpret relevant laws and policies.
- Ability to give and follow oral and written instructions.
- Ability to communicate tactfully and effectively with others.
- Proficiency with office software such as email and word processing (e.g. Microsoft Outlook and Word).
- Ability to handle confidential data with discretion and professionalism.
Substitution: Business school or college-level credits froma regionally-accredited college or universitywill substitute for experience on a month-for-month basis forthe required clerical experience.Only education completed at the time of application will be credited. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United order to receive credit for the education a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program evidence of comparability or an original transcript.Verification Requirement: In order to be given credit for your education clearly list your education credentials on your application. As part of the hiring process you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application.Or mail a photocopy of your documents to the following address: Department of Human Resources 650 South King Street 10th Floor Honolulu HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time please note that if selected for the job you will need to furnish verification documents in order to move forward in the hiring process.
LICENSE REQUIREMENT:
Possession of an appropriate valid drivers license (type 3/automobile) as required.Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications your application will be further evaluated. Your score will be based on the quality and quantity of your education experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation................................100%
Employment Type
Full-Time
