Administrative Program Specialist B - FSGR
Administrative Program Specialist B - FSGR
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$ 3345 - 6566
1 Vacancy
Job Description
About this Job
- **This position is located in Baton Rouge LA**
Office of Federal Support & Grantee Relations
Job Focus Area
The Administrative Program Specialist B is located in the Division of Federal Support and Grantee Relations. This position will be responsible for providing administrative and specialized programmatic support for the Division. Additionally the Administrative Program Specialist B will serve as a supervisor to the other Administrative Program Specialist A/B within the FSGR Division. The successful candidate will be a leader that has the ability to be flexible multitask work with many personalities and support a team culture.
Preferred Qualifications
Experience with time and attendance and experience utilizing multiple state procurement platforms (i.e. metastorm lagov and leo).
Candidates with the following skills and competencies are encouraged to apply:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Thinking Critically: The ability to objectively question analyze interpret and evaluate information to form a conclusion.
Adapting to Change: The ability to adjust plans expectations and behaviors in response to change.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
Training Others: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance. Minimum Qualifications
- Four years of experience in administrative services; OR
Six years of full-time work experience in any field plus one year of experience in administrative services; OR
A bachelors degree plus one year of experience in administrative services; OR
An advanced degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
A typical day for the Administrative Program Specialist B will include the following:- Provide support to the Executive Director of FSGR daily;
- Monitor and/or input time and attendance records for FSGR (Federal Support and Grants Management);
- Serves as backup/support time and attendance for other Divisions within the agency;
- Oversees and manages the division wide implementation of contracts from development negotiation internal contract procedures and implementation for ESSA and IDEA programs (Federal Support Statewide Monitoring and Grants Management);
- Attend all internal and external meetings that pertain to work in the Division;
- Manages coordinates and inputs all contracts purchase orders schedule of events etc. into Metastorm LAGov and LESA and tracks through completion for the entire division (Federal Support Statewide Monitoring and Grants Management);
- Reconciles invoices and ensures vendors submit timely professional billing forms;
- Manages and coordinates all property purchases dissemination to staff and track for audit purposes inclusive of serving as property liaison for (Federal Support and Grants Management);
- Oversees and maintains strict confidentiality of documents and records and verbal and written communication;
- Coordinates and organizes projects most without direction schedules complex meetings and prepares materials such as agendas timelines reports and presentations;
- Develops timelines prepares work plans and sets agendas sometimes without review;
- Works independently on special projects and other duties as assigned by the Director of FSGR; and
- Completes all other duties or special projects requested by Division leadership.
Position-Specific Details:
Appointment Type: Probational Promotional or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment if selected.
Work Schedule: Workdays are Monday - Friday; work hours will be determined
Compensation: The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range:The maximum amounts listed are the maximum salary amounts a person can make over their career and notthe maximum amount we are allowed to pay a new hire.
How To Apply:To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. You may attach a resume;however only the information listed on the online application will be considered to determine qualification. All education prior experience including dates related to education and prior experience MUSTbe listed on the online application.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
Louisiana Department of Education Human Resources
PO Box 94064
Baton Rouge LA 70804
Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
Required Experience:
Unclear Seniority
Employment Type
Unclear
