Procurement Officer P3
Procurement Officer P3
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
DEADLINE FOR APPLICATIONS
15 September 2025-23:59-GMT01:00 Central European Time (Rome)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE:
TYPE OF CONTRACT: UNIT/DIVISION:
Procurement Officer P3 Short-Term Professional SCDPF
DUTY STATION (City Country): Rome HQ
DURATION: 02/09/2025 - 31/12/2025
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Under the direct supervision of the Commodity Specialist and within the delegated authority the Procurement Contract Execution Officer will be responsible for execution of contracts for international procurement done through WFP HQ procurement unit for all WFP operations worldwide.
The responsibilities of the Procurement Contract Execution Officer will include the following duties (These duties are generic and thus not all inclusive):
KEY DUTIES AND RESPONSIBILITIES (not all-inclusive within delegated authority):
Procurement Planning Tendering and evaluation:- Consolidate and analyse data from which to develop sourcing strategies or plan specialist procurement initiatives that support effective and cost optimizing purchase decisions.
- Assist in review/update suppliers capacity upon receipt of IPFs to ensure compliance
with RTAs;
- Assist in reviewing open PRs defining shipping periods according to RTAs and suppliers capacity;
- Review vendor performance and record vendor evaluation for specific contracts;
- Initiate or provide inputs for Vendor Management Committee on vendor
reviews/suspensions and/or reinstating vendors to the Vendor list.
Contract Execution:- Streamline procurement execution process in coordination with internal and external
cross-functional stakeholders;
- Optimize production/delivery schedule as per recipient country operation pipelines;
- Monitor contract implementation and alert suppliers on actual and/or potential
deviations from contractual terms and conditions;
- Resolve or escalate to higher level any disputes arising from the contract
implementation;
- Discuss with all the stakeholders and propose amendments to the contractual terms and conditions
- Keep records of contract implementation review lessons learned constraints and
bottlenecks;
- Provide timely technical assistance guidance and support on procurement matters to
COs as and when required.
Superintendence- Review inspection scope of work (SoW) in coordination with Quality unit and propose
amendments/revisions as required;
- Review superintendence reporting format and propose improvements/optimization;
- Provide inputs for preparation of RFQ for inspection services;
- Provide inputs for preparation/issuance of Inspection LTAs;
- Evaluate inspection offers received against the issued RFQs and provide first level
evaluation and approval of offers for inspection services;
- Follow up on inspection updates to provide timely response and adequate reaction on
all actual or potential deviations from contractual terms;
- Review final inspection reports vis a vis the inspection SoW and contractual conditions;
- Arrange additional lab testing and/or additional inspection services as and when
required;
- Evaluate performance of inspection companies;
- Escalate quality deviation from contractual quality requirements to Quality unit;
- Discuss plan for corrective actions with suppliers in consultation with the Quality unit and follow up;
- Resolve or escalate to higher level the disputes arising from the implementation of
superintendence contracts;
- Initiate or provide inputs for review/suspension of inspection companies due to poor performance;
- Participate in suppliers audit missions with OSCSQ if required.
- Review invoice and cargo documents vis a vis the document requirement and actual goods receipts and initiate the process of disbursement to the suppliers;
- Clarify the reasons for delays with the suppliers and other stakeholders (Shipping
department) and propose liquidated damages where necessary;
- Provide regular analysis of liquidated damages by commodity type and by supplier;
- Evaluate possibility of compensation for the acceptable and/or unavoidable deviations
from contractual terms and conditions;
- Calculate value of the penalty and escalate to the higher level the discussion with the supplier regarding application of penalties.
- Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders leading to performance optimization;
- Coordinate the demurrage and despatch accounts with Food suppliers and settle
cases in a fast and amicable way;
- Manage a small procurement team ensuring appropriate development and enable
high performance;
- Pro-actively initiate staff capacity development for the team.
ACCOUNTABILITIES/RESPONSIBILITIES:
Effectively manages own work related to multiple tasks or activities. Recognizes opportunities or threats and acts on them with the agreement of supervisor; responds quickly to emergencies with a solution or a decision.
Presents information clearly and concisely verbally and in writing; shares information and knowledge with colleagues staff and supervisors; communicates respectfully with all individuals regardless of gender national and cultural background.
Takes responsibility for own performance; recognizes the potential for ethical dilemmas and seeks advice to resolve them.
Works productively with broad range of team members; takes constructive actions to resolve team conflict.
Actively seeks information and opinions of client to understand their requests and to identify their needs and expectations; meets deadlines for delivery of products or services to clients.
Respects differing needs and viewpoints; resolves personal and professional disagreements
constructively; builds effective working relationships within the unit/division/office.
Maintains effective performance in demanding or uncertain situations (e.g. emergency and/or varied field situations); maintains focus in demanding or high pressure situations.
Prepares adequately for negotiation; conducts negotiation in a fair and ethical manner
DELIVERABLES AT THE END OF THE CONTRACT:
Procurement Planning Tendering and evaluation
Ensure timely execution of contracts
Oversee the superintendent contracts during the exectuon of contracts
Timely review of cargo documents and processing of Invoices
Drafting statistical reports Demurrage/Despatch settlements and Staff Capacity development
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advanced university degree or university degree and/or equivalent experience in one or more of the following disciplines: economics commerce business administration engineering legal accounting or related field;
Proficiency in Windows MS Office (Word Excel Powerpoint Outlook).
Experience: At least 6 years experience in Food Procurement in WFP.
Knowledge & Skills:
In depth knowledge of WFPs In-house Procurement systems e.g. WINGS INTEND SCIPS etc.
Presents information clearly and concisely verbally and in writing; shares information
and knowledge with colleagues staff and supervisors; communicates respectfully with all individuals regardless of gender national and cultural background.
- In-depth knowledge of demurrage and despatch calculations and statistics reports
- Respects differing needs and viewpoints; resolves personal and professional disagreements constructively; builds effective working relationships within the unit/division/office.
- Maintains effective performance in demanding or uncertain situations (e.g. emergency and/or varied field situations); maintains focus in demanding or high pressure situations.
Languages:
- Conducts negotiation in a fair and ethical manner.
Working knowledge of English (proficiency/level C) and preferably intermediate knowledge (intermediate/level B) of another UN official language (Arabic Chinese French Russian and Spanish).
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
