Pupil Accounting Coordinator

Portland Public Schools

Posted on : 26-07-2025

Employer Active

1 Vacancy

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Send me jobs like this

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Job Location

Portland - USA

Monthly Salary

$ 52000 - 60000

Vacancy

1 Vacancy

Posted on : 26-07-2025

Job Description

Position Type:
Administration/Coordinator

Date Posted:
7/25/2025

Location:
Portland Central Office

Portland Public Schools: Pupil Accounting Coordinator

Portland Public Schools a collaborative student-centered district focused on innovation and community partnerships is seeking a detail-oriented and collaborative Pupil Accounting Coordinator to join our administrative team. This position plays a critical role in maintaining accurate and compliant student data across the addition to leading all pupil accounting functions the coordinator serves as the Student Information System (SIS) support person and oversees our Shared-Time Partnership Program. The ideal candidate will have a strong understanding of Michigan state reporting requirements excellent data management skills and the ability to support system users across the district.

The essential duties and responsibilities:

Pupil Accounting:

Manage all aspects of state-required pupil accounting and membership reporting in compliance with Michigan Department of Education (MDE) guidelines.
Coordinate and submit all MSDS (Michigan Student Data System) collections including: General Collections (Fall Spring and End-of-Year) Student Record Maintenance (SRM) Files Early Childhood Collections Teacher Student Data Link (TSDL) Early Roster Registry of Educational Personnel (REP) and Days and Clock Hours (DCH)
Oversee and verify data accuracy for: Enrollment re-entry and exit dates Attendance records FTE (Full-Time Equivalency) calculations Program participation (Special Education CTE 504 Homeless EL etc.) School of Choice and Nonpublic Shared-Time students
Coordinate and conduct Fall and Spring Count Day activities: Distribute count day guidance to staff Collect and review supporting documentation for all students Audit and reconcile discrepancies
Serve as the districts liaison with the Intermediate School District (ISD) and Center for Educational Performance and Information (CEPI) to ensure timely and accurate data submissions.
Remain current on legislative and policy changes affecting pupil accounting and communicate updates to relevant staff.
Provide training technical assistance and compliance support to school secretaries counselors and administrators.
Maintain secure documentation and audit trails for all submissions and reporting cycles.

Student Information System (SIS) Support:

Serve as a point of contact for the SIS (Skyward/PowerSchool)
Provide SIS support to school-level secretaries and administrative staff.
Troubleshoot and resolve SIS-related issues and serve as liaison to SIS vendor and technical support.
Monitor data integrity across all schools and ensure consistent data entry practices and compliance.
Support the integration of SIS data with state reporting systems and other educational software platforms.

Shared-Time Partnership Lead:

Oversee the planning implementation and monitoring of the Shared-Time Program in collaboration with private and parochial schools.
Ensure compliance of all shared-time student records schedules and teaching assignments with Michigan state law.
Communicate with partner institutions to maintain positive working relationships and resolve scheduling or programming conflicts.
Ensure accurate reporting and documentation of all shared-time students in state collections.
Collaborate with instructional and support staff to coordinate schedules instructional delivery and student support services.

Eligible candidates must meet the following qualifications:

High school diploma or equivalent; associate degree or higher preferred.
Demonstrated experience in pupil accounting data reporting or school operations.
Strong knowledge of Michigan Department of Education requirements and CEPI reporting systems.
Proficiency in student information systems (e.g. PowerSchool Skyward) and Microsoft Office applications.
Strong attention to detail time management analytical and communication skills.
Ability to maintain confidentiality and exercise sound judgment.

Experience working in a K-12 public school setting preferred.
Familiarity with Michigan Shared-Time Programming and related compliance requirements preferred.
Prior experience supporting school administrative systems and reporting platforms preferred.
Ability to train staff and provide user-friendly documentation or guidance materials preferred.

Position Details:

Title: Pupil Accounting Coordinator
Reports to: Superintendent
Calendar: Full-Time Year-Round
Compensation: $52000- $60000 based on experience plus benefits and education & MSBO stipend
Posting date: July 25 2025
Application deadline: August 8 2025

Application Process:

Applicants for the position should email letter of application resume copies of credentials to or apply online at:

William Heath Superintendent

Portland Public Schools

1100 Ionia Road

Portland MI 48875

Questions about the position or the district can be sent to William Heath Superintendent Portland Public Schools at or

No person applying for employment at Portland Public Schools shall on the basis of race color national origin sex (including sexual orientation and transgender identity) disability age religion height weight marital or family status military status ancestry genetic information or any other legally protected category (collectively Protected Classes) in its programs and activities including employment opportunities. We are an equal opportunity employer.

Required Experience:
IC

Employment Type

Full Time

Company Industry

Department / Functional Area

Administration

Key Skills

Account Payable

Invoicing

Journal Entry

Data Entry

Accounting & Finance

Tax Returns

QuickBooks

General Ledger Accounting

Microsoft Excel

Reporting

Payroll

Financial statement

Account Receivable

ACCA

CPA

Register to Apply
Apply Now

About Company

Portland Public Schools

Report This Job

Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.

Start Now
Dr.Job AutoApply
3X your job search with AutoApply's AI for faster dream job results.

Similar Jobs

Oracle Financial Accounting Hub SME

Donato Technologies, Inc - Dallas , IL

HR Onboarding Coordinator

Cgc Group Inc - New York City , NY

RN Resident Care Coordinator

Star Nursing - Pittsburgh , PA

RN Resident Care Coordinator

Star Nursing - Pittsburgh , PA

Sales Coordinator-Tally-Female-Basavanagudi

Hrc Global Services - Bangalore

International Sales Coordinator

Eazy - Gurugram

Entry Level Marketing Coordinator

Prontonet Work Bizz - Cleveland , OH

Process Coordinator

White Force Outsourcing Pvt Ltd - Delhi

Home

Jobs In USA

Jobs In Portland

Pupil Accounting Coordinator

Report Job

Email * Email required Enter valid email

Mobile Number *

Mobile number required Country code required

Select the problem*

It’s offensive or discriminatory

Fake Job, Asking for money

Company, location or job details are inaccurate

It’s an advertisement

Other

Select minimum one category

Minimum 20 characters required