Faculty Affairs Coordinator

Site: The Brigham and Womens Hospital Inc.

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Faculty Affairs Coordinator provides high-level administrative and academic support to the AMC Department of Psychiatry and serves as a highly visible representative of the department. This role requires the ability to work collaboratively and effectively with a wide range of stakeholders including faculty peers and leaders across hospital departments and Mass General Brigham (Partners) institutions. Success in this position requires professionalism discretion political acumen and the ability to navigate complex organizational structures.

The Faculty Affairs Coordinator is expected to operate with a high degree of independence and manage multiple priorities under strict deadlines. They will support key departmental initiativesparticularly those in partnership with Harvard Medical School (HMS)including faculty career advancement in accordance with HMS guidelines and initiatives aimed at enhancing faculty engagement and satisfaction. The role also includes maintaining and strengthening programmatic and administrative support across departmental sections including Ambulatory Psychiatry Medical Psychiatry and Research.

The Faculty Affairs Coordinator performs the following essential functions:

Harvard Medical School (HMS) faculty appointment promotion and reappointment processes.
onboarding and offboarding for clinical and research faculty clinical rotators sponsored staff and volunteersincluding HR paperwork credentialing system access and visa processing.
faculty compliance and training documentation in systems such as HealthStream; ensure records are up to date for all faculty and staff.
and update academic and appointment-related data in systems such as Workday credentialing platforms and HMS faculty appointment tools to ensure accuracy and institutional alignment.
and report key faculty data and milestones including CVs publications awards academic productivity reappointments board certification renewals and academic leave requests for internal and HMS reporting.
the annual faculty review process including preparation of OPPE/FPPE reports and other documentation.
faculty affairs processes across the AMC Department of Psychiatry (e.g. BWH MGH Faulkner) ensuring consistency in communication and compliance with institutional and HMS policies.
high-level administrative support to department leadership including calendar management meeting scheduling agenda coordination and follow-up tracking.
edit and distribute administrative communications academic correspondence and materials for faculty promotions and publications.
and distribute meeting materials and take minutes for leadership and faculty meetings.
with departmental events and special functions such as retreats seminars and visiting professor programs.
with communications staff to review edit and update departmental marketing materials and website content.
and support administrative staff in creating and maintaining HMS-compliant CVs and academic materials.
in departmental or hospital-wide committees as needed.
other duties as assigned.

EducationBachelors Degree Healthcare Management required or Bachelors Degree Business Administration required or Bachelors Degree Related Field of Study requiredCan this role accept experience in lieu of a degreeNoLicenses and CredentialsExperienceExperience in a healthcare setting preferably in provider relations or medical affairs coordination 1-2 years requiredKnowledge Skills and Abilities- Knowledge of medical staff credentialing processes and regulatory requirements. - Excellent interpersonal and communication skills. - Strong organizational and multitasking abilities. - Detail-oriented with a focus on accuracy in documentation and reporting. - Familiarity with credentialing software and Microsoft Office Suite.

Physical Requirements

Standing Occasionally (3-33%)

Walking Occasionally (3-33%)

Sitting Constantly (67-100%)

Lifting Occasionally (3-33%) 20lbs - 35lbs

Carrying Occasionally (3-33%) 20lbs - 35lbs

Pushing Rarely (Less than 2%)

Pulling Rarely (Less than 2%)

Climbing Rarely (Less than 2%)

Balancing Occasionally (3-33%)

Stooping Occasionally (3-33%)

Kneeling Rarely (Less than 2%)

Crouching Rarely (Less than 2%)

Crawling Rarely (Less than 2%)

Reaching Occasionally (3-33%)

Gross Manipulation (Handling) Constantly (67-100%)

Fine Manipulation (Fingering) Frequently (34-66%)

Feeling Constantly (67-100%)

Foot Use Rarely (Less than 2%)

Vision - Far Constantly (67-100%)

Vision - Near Constantly (67-100%)

Talking Constantly (67-100%)

Hearing Constantly (67-100%)

Hybrid

45 Francis Street

40

Regular

Day (United States of America)

Pay Range

$62400.00 - $90750.40/Annual

Grade

6

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework