Senior Executive Assistant to Sector President, Laboratory Products and Bioproduction
Senior Executive Assistant to Sector President, Laboratory Products and Bioproduction
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Salary Not Disclosed
1 Vacancy
Job Description
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
We are seeking an accomplished and highly organized Senior Executive Assistant to support the Sector President of the Laboratory Products and Bioproduction (LPB) Sector a global business delivering critical solutions to the life sciences bioproduction and laboratory research communities representing approximately one third of the companys overall business/revenue. Based in Waltham MA this role will provide strategic and administrative support at the highest level helping drive operational efficiency and enabling executive focus on business-critical initiatives.
The ideal candidate will be a self-starter with outstanding organization communication and decision-making skills capable of anticipating needs handling shifting priorities and exercising good judgment in a fast-paced global environment.
Executive Support
- Provide proactive high-level calendar and schedule management including prioritization and alignment with business objectives.
- Lead and coordinate complex domestic and international travel plans including accommodations visas and itineraries.
- Prepare and lead confidential communications reports and presentations for internal and external audiences.
- Act as a trusted liaison between President Company Leadership Team senior leaders clients partners and internal customers.
Strategic & Operational Support
- Track and follow up on key critical initiatives and ensure timely execution of action items.
- Prepare briefing materials leadership updates and executive summaries with high accuracy and business relevance.
- Partner with the LPB sectors leadership team to coordinate planning cycles operating reviews and business unit communications.
Meeting & Event Coordination
- Be responsible for the logistics materials and follow-up actions for executive meetings Board-level reviews customer briefings and leadership summits.
- Facilitate cross-functional initiatives to support critical deadlines and ensure readiness for key engagements.
- Lead the execution of high-impact onsite and offsite events in close collaboration with internal teams and external partners.
Administrative
- Process expense reports reconcile executive credit cards and support procurement or vendor-related transactions.
- Maintain executive files records and documentation in accordance with company policy and confidentiality standards.
- Continuously seek opportunities to improve administrative operations through tools systems and process improvements.
Qualifications
- Experience: 10 years supporting senior executives ideally including C-suite or President-level roles in a large global organization.
- Industry Knowledge: Life sciences bioproduction or pharmaceutical experience preferred.
- Education: Bachelors degree required; advanced administrative certifications or business coursework a plus.
- Skills:
- Advanced proficiency in Microsoft Office Suite (Outlook Excel PowerPoint Word) and collaboration platforms (Teams SharePoint Zoom).
- Outstanding verbal and written communication with strong editing and proofreading abilities.
- Demonstrated ability to handle confidential information with discretion and integrity.
- Adept at balancing multiple priorities and working independently
- Strong interpersonal presence with executive maturity emotional intelligence and the ability to build trust quickly.
Preferred Qualifications
- Experience supporting a President or General Manager within a sector or business unit.
- Familiarity with enterprise-wide tools such as Workday Coupa and Concur
- Ability to collaborate across multiple time zones and work with global teams.
Required Experience:
Senior IC
Employment Type
Full-Time
