Administrative Program Specialist A
Administrative Program Specialist A
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$ 3127 - 6136
1 Vacancy
Job Description
About this Job
OUR MISSION Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local regional state and federal partners to plan design construct operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.
About this position
The Orleans Levee District and the East Jefferson Levee District Police Departments are responsibleto patrol and inspect 192 miles of levees and floodwalls that surround the parishes of Orleans St. Bernard and Jefferson and to check various gauges and flood structures to ensure the integrity of the levee system. The Department also serves to protect lives and property with primary emphasis on law enforcement through crime and accident investigation and arrangement for provision of emergency services. This position supports the mission of both theOrleans Levee District and the East Jefferson Levee District Police departments; it serves as the confidential executive assistant to the Appointing Authority (Police Superintendent). The incumbent performs a variety of highly responsible and complex administrative and supervisory duties that are delegated by the Appointing Authority to relieve their administrative burden.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
- Managing Performance:The ability to direct and to evaluate the work of employees.
- Thinking Critically:The ability to objectively question analyze interpret and evaluate information to form a conclusion.
- Acting Decisively:The ability to make decisions quickly and effectively.
- Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
- Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.
- Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
- Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.
- Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
- Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
Minimum Qualifications
- Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
- The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
50% --Administrative- Draft and execute all general orders and directives issued by the Police Superintendent
- Draft and generate department memos to include responses to outside agencies on behalf of Police Superintendent
- Prepare for Superintendents review statutorily required and elective CEAs/MOUs
- Act as the Police Department liaison to outside law enforcement/government agencies
- Collect up-to-date laws city ordinances and police best practices to assist the Police Superintendent to develop plan and evaluate on an ongoing basis Department Policies for better efficiency in department operations
- Receive and disburse incoming mail phone calls and messages to the department
- Work with HR Department to:
- Identify budgeted vacancies
- Review and update job descriptions as needed
- Review and consult on pay data provided by HR for classified law enforcement positions
- Management of Police Department compliance for Civil Service Continuous Performance Management in accordance with the agency policy and timelines
- Prepare materials needed for meetings such as agendas handouts binders etc.
- Collect and compile crime data from the New Orleans Police Department MAXX report to distribute to department members so that they may better identify specific crime trends within their designated patrol areas
- Regularly conduct audits of department central records/incident reports
- Collect and prepare police related reports/documents for the legal department when required for public records requests
- Develop and manage the Police Departments strategic planning process and monitor progress towards defined goals
- Perform complex administrative work and analysis to support the coordination planning and review of both the Orleans Levee District and East Jefferson Levee District Police Department budget operational activities
- Work with the IT Department and the Police Superintendent to build out CAD/RMS program to include NIBRS compliance; and all calls for service signals structure names/locations addresses etc.
- Works with the Procurement Supervisor for the procurement of new equipment technology and training for the Police Departments
- Oversee the monthly crime reporting for the Police Departments
- Conduct specific Police departmental onboarding training and managing compliance for third party software platforms
- Perform tasks associated with the Police department for the agencys FEMA reimbursement process
- Maintain and update police department files
- Coordinate with Mechanic Supervisor to ensure Police departments schedule for preventative maintenance complies with agency policy
- Coordinate deployment of emergency and technology equipment and assets
- Coordinate with the Procurement Supervisor on the purchase of specialized tools equipment and equipment (i.e. simunition ammunition officer safety equipment dynamic entry tools less-lethal hardware etc.)
- Manage and act as the departments property custodian:
- Maintain listing of badge vehicle and radio assignments for police personnel
- Distribute monitor keep inventory of uniform vouchers issued
- Ensure the police department is properly stocked on supplies needed for daily usage:
- Paper materials office supplies water coffee janitorial supplies
- Create requisitions for supplies when needed completing the proper steps with the finance department
- Prepare both Orleans Levee District and East Jefferson Levee District Police department operational and administrative reports for Superintendent of Polices review
- Prepare monthly Police Department reports for Board presentation
- Attend neighborhood association meetings Board meetings and departmental meetings to develop and recommend best practices for crime prevention and public safety accountability
- Identify applicable law enforcement eligible grants
5%--Other Duties as Assigned
- Provides other support and assistance to the Police Superintendent as required
Note:During emergency events (hurricanes high water events etc.) incumbents may be required to report for and remain on duty for the duration of the event or until released by the appropriate authority.
Position-Specific Details:Appointment Type:Probational
Career Progression:This position does not participate in a Career Progression Group.
Work Schedule:This is a full-time position (40-hour work week).
Compensation:Full-time employees are eligible for a compressive benefits package including participation in the states retirement plan health insurance agency-paid short-term disability coverage paid holidays and paid annual and sick leave.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on theApply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Celeste Wertz
Southeast Louisiana Flood Protection Authority-East
Required Experience:
Unclear Seniority
Employment Type
Unclear
