Analyst, Buying Center of Excellence
Analyst, Buying Center of Excellence
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Salary Not Disclosed
1 Vacancy
Job Description
The primary focus of this position as part of Buying Center of Excellence is to provide support scientists and other R&D employees in all US and UK sites by ensuring materials and services needed in daily operations are appropriately acquired. This position is also responsible for ensuring the safety of AbbVie financials by performing vendor maintenance and generating reports related to KPI for Monthly and Quarterly Business Report presented to Senior Leadership. The Analyst partners with multiple teams including the R&D Stockrooms Purchasing (PSM) Corporate Disbursement Operations (CDO) Vendor Master team Finance AbbVies Supplier Network etc. to resolve issues perform root cause analysis and recommend process improvements for the advancement of agile impactful and cost-effective solutions
Responsibilities:
Initiate orders in response to customer requests for material goods or services in company purchasing systems (e.g. SRM Ariba or RMM Jaggaer) including WBS associated orders.
- Act as a liaison between the business and suppliers to resolve order issues including damaged materials incorrectly shipped items returns etc.
- Track open or outstanding orders. Follow up with customers or suppliers as needed to ensure appropriate close out process is executed.
- Investigate and aid in the resolution of invoice issues. Partner with Purchasing and Corporate Disbursement Office to resolve invoice issues resulting from orders. Examples include discrepancies (e.g. pricing quantity) between initial requisition invoices and purchase order amounts. Identify trends work with Supervisor and recommend process changes.
- Update systems appropriately posting receipt of goods and services. Close out open orders appropriately to allow CDO to initiate payment to suppliers within expected timeframes which includes providing invoice payment issue identification and resolution support for Stockrooms and R&D Community.
- Perform vendor maintenance received through the demand intake tool competently and independently and generate reliable consistent results. Ensure the safety of AbbVie financials from fraudulent activities and that vendor accounts updated accurately.
- Collect and analyze data conduct root cause analysis and work with Supervisor to recommend and implement process improvement changes. Collect and produce metrics and related KPIs for Periodic Business Reviews with Senior Leadership.
- Functions as subject-matter expert/key local user with procure-to-pay SAP activities supporting R&D/Operations with project and non-project indirect procurement of supplies services & equipment and actively supports invoice payment issue resolution across these organizations.
- Cross-functional teaming and collaboration with R&D/Operations/Regulatory Affairs customers Purchasing and Supplier Management (PSM) professionals Accounts Payable/Corporate Disbursement Organization Finance IT and an extensive supplier network.
- Support and implement the identification of process improvement opportunities in the PTP process area. Regulate internal processes for efficiencies and improvements and identify and implement systems/processes to reduce transaction time. Continually identify and implement solutions to remediate internal control gaps.
Qualifications :
High School diploma or equivalent with minimum of 4 years relevant experience OR an Associates Degree with 3 years relevant experience OR a Bachelors Degree with a minimum of 2 year of relevant experience.
Strong communication skills and customer support.
- Proficient Excel skills required
Preferred:
- Experience with TM1 and SAP preferred.
- Experience in Power BI and Smart Sheet
2 years experience working with procurement or payment systems. Has good understanding of purchasing and payment processes and procedures
Exceptional customer services skills that support effective problem solving and issue identification & resolution.
Excellent verbal and written communication skills
Demonstrates good analytical and critical thinking skills with strong attention to detail. Must have good working knowledge of Excel and be able to learn new software/technology quickly
Able to complete tasks with limited oversight and manage competing priorities effectively
Additional Information :
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Full-time
Employment Type
Full-time
