Executive Assistant
Executive Assistant
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Job Description
Overview
Located conveniently in the heart of Phoenix Arizona St. Josephs Hospital and Medical Center is a 571-bed not-for-profit hospital that provides a wide range of health social and support services. Founded in 1895 by the Sisters of Mercy St. Josephs was the first hospital in the Phoenix area. More than 125 years later St. Josephs remains dedicated to its mission of caring for the poor and underserved.
We are extremely proud to be a nationally recognized center for quality quaternary care medical education and research. St. Josephs includes the internationally renowned Barrow Neurological Institute Norton Thoracic Institute Cancer Center at St. Josephs Ivy Brain Tumor Center and St. Josephs Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics neuro-rehabilitation orthopedics and other medical services. St. Josephs is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day approximately 20 percent of the hospitals patients have traveled from outside of Arizona and the United States to seek treatment at St. Josephs.
U.S News & World Report routinely ranks St. Josephs among the top hospitals in the United States for neurology and addition St. Josephs boasts the Creighton University School of Medicine at St. Josephs and a strategic alliance with Phoenix Childrens Hospital.
St. Josephs is consistently named an outstanding place to work and one of Arizonas healthiest employers. Come grow your career with one of Arizonas Most Admired Companies.
Look for us on Facebook and follow us on Twitter.
For the health of our community ... we are proud to be a tobacco-free campus.
Responsibilities
Job Summary
The Executive Assistant performs comprehensive and specialized administrative functions of a highly responsible and confidential nature for the Regional Strategic Planning and Business Development leadership team. Maintains the corporate office using considerable discretion and independent latitude. Work is to support the administrative offices by coordinating activities both operational and planning and ensuring timely flow of information. Performs project management logistical coordination and successful delivery preparation tracking and meeting scheduling
Essential Key Job Responsibilities
Performs administrative support functions in a manner that maintains a high degree of accuracy and represents the organizations values.
Provide project management support for key initiatives and processes suitable for the work.
Manage change and/or conflicts within any project in an effective timely an appropriate manner.
Professionally communicate verbally and in writing with a broad spectrum of audiences which may include CommonSpirit Health Executive Leadership Hospital leadership physicians and external points of contact.
Ensures information flows to and from the executive office via all types and methods of communication (correspondence meetings speeches etc.).
Conducts research prepares speeches presentations and talking points for Leadership on an array of topics and various constituents.
Ensures appropriate decision-making protocols are followed based on organizational policies and procedures.
Serves as representative and ambassador for the Executives as directed.
Oversees the daily activities of the administrative assistants as it applies to standard work for the executive office. Works with administrative staff to ensure accuracy coordination and prioritization of the system-wide calendar.
Reviews correspondence and drafts responses for the executive as appropriate and/or forwards to the appropriate person for response and/or reply.
Serves as a resource within the executive office to support complex projects. Provides project management within the executive office as needed.
Facilitates prompt action on new and renewal contracting.
Ensures the Executives calendars include appropriate time for rounding and forum activities.
Note: this position is based on Central Ave midtown Phoenix. A hybrid arrangement is possible.
Qualifications
Minimum Education and Experience Required:
- High School Diploma or equivalent (GED).
- Five years of executive assistant experience in a large organization.
Minimum Knowledge Skills Abilities and Training Required:
- Exceptional interpersonal skills and strong managerial ability.
- Ability to interact and influence at the most senior levels of an organization and to work collaboratively across function level and departments toward shared objectives.
- Excellent writing and communication skills.
- Ability to research a wide array of health related topics and distill key messages in preparation for presentations.
- Ability to work cooperatively and strategically in a team environment with all levels of professional technical and administrative staff and to integrate resources on a timely and organized basis.
- Established skills in planning and managing multiple projects/agendas.
- Well organized and able to prioritize and manage competing priorities.
We offer great benefits to support you and your family including:
- Medical/Dental/Vision Insurance (no premium option for employee benefits)
- Flexible spending accounts
- Matching 401(k) retirement program
- Fully Funded Pension Plan
- Paid Time Off (PTO)
- Tuition Reimbursement
- Mental Health Benefit
- Employee Life Insurance
- Dignity Health now offers an Education Benefit program for benefit-eligible employees in Arizona. This program provides debt relief and student loan assistance to help you achieve your goals. Full-time employees can receive up to $18000 over five years while part-time employees can receive up to $ our team at Dignity Health to take advantage of this amazing opportunity!
Employment Type
Unclear
