Temporary Part Time Administrative Assistant - Chilliwack

Over 100 years in business the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers hauling a wider variety of products and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation distribution and materials handling organization.

Arrows Chilliwack Mining Division is looking to hire a Temporary Part Time Administrative Assistant for a 3-month term. This position will assist with data entry organization and general administrative tasks.

Great People Work Here!

• Competitive pay: $22.50 - $25.00/hr depending on experience
• Temporary 3 month term
• 20 Hours Per Week Flexibility on Schedule
• Free parking
• The stability of a 100 year old company and the spirit of an innovative and entrepreneurial organization

The Administrative Assistants principal role is the efficient and accurate data entry of financial information including the input of tickets payroll data and accounts payable data for the division. The Administrative Assistant ensures that correct processes are followed and completed in Arrows various software applications on an ongoing basis and as per accounting cycle rules and deadlines. The Administrative Assistant may also be responsible for reception and general office duties or other tasks as assigned.

• Perform administrative duties such as word processing maintaining filing and record systems emailing and photocopying.
• Code total batch enter verify and reconcile transactions such as accounts payable receivable payroll purchase orders invoices tickets and petty cash transactions in the appropriate computer systems.
• Calculate prepare and issue documents related to accounts such as invoices inventory reports account statements lease operator statements and other financial statements using computerized and manual systems.
• Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
• Provide internal and external Customer Service excellence.
• Respond to telephone in-person or electronic enquiries or forward them to the appropriate person.
• Provide general information to clients and the public.
• Ensure full compliance with safety policy and procedures. When applicable identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• Comply with all rules and regulations protocols and established metrics.
• Other duties as assigned by Senior Administrator or Manager.

• Basic knowledge and understanding of the accounting cycle including concepts such asw month-end year-end and the importance of timely and accurate data input.
• Ability to meet deadlines.
• Excellent alphanumeric keyboarding skills.
• Previous data entry experience is an asset.
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e. Arrow custom applications Office 365 etc.
• Strong concern for the accuracy and quality of work.
• Internal and external customer service skills.
• Problem-Solving ability.
• A safety mindset is important due to the industrial nature of many of our division locations.
• Quality-oriented work.
• Needs to be responsible accountable and dependable.
• Demonstrates effective communication skills both verbally and written.
• Strong work ethic and positive team attitude.
• Highly flexible with solid interpersonal skills that allow one to work effectively in a diverse working environment.
• Demonstrate strong ethics and Integrity.
• Strong organizational skills and a keen attention to detail.
• Professional appearance/demeanor whether in person via email or on the telephone.
• Willingness to cross train with other administrators to provide coverage.

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