Legal Secretary I/II - Conflict Counsel
Legal Secretary I/II - Conflict Counsel
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$ 35609 - 50731
1 Vacancy
Job Description
DEFINITION
- LEGAL SECRETARY I/II - CONFLICT COUNSELCounty of Humboldt Public Defenders OfficeAre you interested in making a difference If so please consider joining our dedicated team at the County of Humboldt Public Defenders Office!
What Youll Do:
This position is responsible for a variety of duties including;- Receives and screens visitors and telephone calls
- Schedules appointments
- Files documents with the court
- Organizes and maintains chronological and other files
- Drafts pleadings and other legal documents and correspondence
Where Youll Do It:
This position is located at 515 J St. Eureka CA 95501
A typical work schedule for this position is M-F; 8-5
DEFINITION
Under general supervision provides varied responsible and confidential secretarial and office administrative assistance to one or more attorneys; may provide direction to office support staff on a project basis; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
Legal Secretary I is the entry level in this specialized secretarial series. It is designed to allow an experienced incumbent with either well-developed office administrative or secretarial support skills to learn the terminology formats and procedures in the legal secretarial field or an incumbent with knowledge of legal office terminology formats and procedures to learn office administrative and secretarial support skills. This class is alternately staffed with Legal Secretary II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class. EXAMPLES OF DUTIES
- Drafts pleadings subpoenas briefs contracts ordinances and other legal documents and correspondence memoranda and reports from stenographic notes brief instructions dictated tapes or printed materials.
- Calendars and schedules court dates meetings and appointments for attorneys; files or arranges for the filing of legal briefs and other necessary paperwork with the court.
- Receives and screens visitors and telephone calls providing information regarding the particular area of assignment which may require the use of judgment and interpretation of policies and procedures or taking messages or referring the caller to the proper attorney.
- Processes a variety of legal agreements contracts etc. following attorneys instructions. Researches and compiles a variety of informational materials.
- Types drafts and a wide variety of finished documents including both general and legal-related correspondence and documents; may use word processing equipment and input or retrieve data and prepare reports using an on-line computer system.
- Initiates specified correspondence such as transmittal letters independently for signature by appropriate staff; reviews finished materials for completeness accuracy format compliance with policies and procedures and appropriate English usage.
- Organizes and maintains chronological and other files.
- Relieves attorneys of certain administrative matters by following up on projects transmitting information keeping informed of pertinent activities and scheduling and arranging for meetings.
- Organizes own work sets priorities and meets critical deadlines.
QUALIFICATIONS
Knowledge of:
- Office administrative and secretarial practices and procedures including filing and business letter writing.
- Legal office terminology processes procedures and the format for legal documents. The operation of common office equipment including a word processor and personal or on-line computer.
- Record keeping report preparation and filing methods.
- Correct English usage including spelling grammar punctuation and vocabulary. Business arithmetic including percentages and decimals.
Skill in:- Drafting pleadings and other legal documents from stenographic notes brief instructions dictated tapes or printed information.
- Providing varied and responsible secretarial and office administrative assistance to one or more attorneys and/or associated staff.
- Using initiative and independent judgment within established guidelines.
- Organizing and maintaining accurate records and files.
- Organizing work setting priorities meeting critical deadlines and following up on assignments.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
- Typing accurately at a rate of 50 net words per minute from printed copy.
NOTE: Specific positions may require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately. Specified positions require skill in typing accurately at a rate of 50 net words per minute from printed copy.
Other Requirements
Specified positions may require possession of a valid California drivers license.
Desirable Education and Experience:
A typical way to obtain the knowledge and skills outlined above is:
Legal Secretary I: One year of EITHER secretarial and office administrative experience equivalent to the Countys class of Secretary OR legal office support experience equivalent to the Countys classes of Legal Office Assistant II or Court Clerk II.
Legal Secretary II: In addition to the above two years of experience in providing legal secretarial and office administrative support to one or more attorneys and related support staff.WORKING CONDITIONS & ADDITIONAL INFORMATION
ADDITIONAL INFORMATION
HOW TO APPLY
A complete original application must be filed for each position you are interested in applying for.Applicants must apply online through the Countys automated application system at must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received the selection process may consist of additional application screening written and/or practical exam(s) oral interview or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application
- You should allow 30 45 minutes to fill out your application.
Can I change my application after submitting it
- No. Once an application has been submitted it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your account at the time of notification. To ensure you dont miss any critical information we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your account at any time to check your application status. If you have any questions about your applications progress please contact the County of Humboldt Human Resources Personnel Division at or
Will I be informed if I am not selected for an interview / Oral Exam
- Yes you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity Equity and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC Disabled Persons Veterans LGBTQIA community members etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the recognition of these structural and systemic factors the Human Resources Department understands that experience can be gained in many ways oftentimes outside of formal institutions and strives to take a holistic approach in assessing an applicants qualifications for a position.
If youre excited about this role but your past work experience doesnt align perfectly with every qualification in the job description we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs activities and employment and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation please contact Human Resources immediately at so arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race religion or religious creed color age sex sexual orientation national origin ancestry marital status medical condition mental or physical disability military service or any other classification protected by federal state or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California drivers license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.
EMPLOYMENT ELIGIBILITY
It is the Countys intention to hire only those workers who are authorized to work in the United States pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
Employment Type
Full-Time
