Accounts Payable, Temporary
Accounts Payable, Temporary
Posted on :
26-07-2025
Employer Active
1 Vacancy
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Job Description
Job Description Summary
The Accounts Payable Assistant is a temporary non-exempt staff position. This role provides accounting and administrative assistance to Financial Services and is located at the West Palm Structure.
Responsibilities
Manage centralized Accounts Payable email communications and distribution. Audit and process a high volume of purchase requests wire payment requests purchase orders and non-purchase order documents to ensure accuracy and appropriateness. Interpret and apply campus policies and procedures. Validate that accurate supplier data is in the system and work with the supplier management team for required revisions. Assist with entering documents into an online multi-screen accounting system to ensure timely payments. Review control groups and verify the accuracy of data entry. Provide customer service associated with payment requests and reimbursements to representatives from the campus community auxiliary organizations and outside entities. Develop and maintain effective working relationships with campus personnel and suppliers. Assist campus personnel with the completion of campus electronic forms including online payment requests non-purchase order expense requests reimbursement requests and wire payment requests. Resolve discrepancies and inquiries. Ensure that inquiries are answered correctly and timely or referred to the appropriate person. Communicate appropriately and effectively in various situations both verbally and in writing. Ability to learn and understand tax requirements associated with payment requests.
Required Qualifications
Excellent interpersonal communication skills with the ability to work with a diverse group of individuals at all organizational levels both inside and outside the University. Effective written and verbal communication skills. Demonstrated ability to independently research and resolve problems. Ability to learn and interpret university and departmental fiscal policies and procedures. Skilled in using standard office equipment. Attention to detail and ability to meet required deadlines. Strong organizational skills necessary to handle multiple priorities for the timely completion of work assignments with the ability to produce high volume quality work with minimal errors. Ability to use tact and diplomacy and to maintain high levels of confidentiality. Team player who welcomes feedback.
The Accounts Payable Assistant is a temporary non-exempt staff position. This role provides accounting and administrative assistance to Financial Services and is located at the West Palm Structure.
Responsibilities
Manage centralized Accounts Payable email communications and distribution. Audit and process a high volume of purchase requests wire payment requests purchase orders and non-purchase order documents to ensure accuracy and appropriateness. Interpret and apply campus policies and procedures. Validate that accurate supplier data is in the system and work with the supplier management team for required revisions. Assist with entering documents into an online multi-screen accounting system to ensure timely payments. Review control groups and verify the accuracy of data entry. Provide customer service associated with payment requests and reimbursements to representatives from the campus community auxiliary organizations and outside entities. Develop and maintain effective working relationships with campus personnel and suppliers. Assist campus personnel with the completion of campus electronic forms including online payment requests non-purchase order expense requests reimbursement requests and wire payment requests. Resolve discrepancies and inquiries. Ensure that inquiries are answered correctly and timely or referred to the appropriate person. Communicate appropriately and effectively in various situations both verbally and in writing. Ability to learn and understand tax requirements associated with payment requests.
Required Qualifications
Excellent interpersonal communication skills with the ability to work with a diverse group of individuals at all organizational levels both inside and outside the University. Effective written and verbal communication skills. Demonstrated ability to independently research and resolve problems. Ability to learn and interpret university and departmental fiscal policies and procedures. Skilled in using standard office equipment. Attention to detail and ability to meet required deadlines. Strong organizational skills necessary to handle multiple priorities for the timely completion of work assignments with the ability to produce high volume quality work with minimal errors. Ability to use tact and diplomacy and to maintain high levels of confidentiality. Team player who welcomes feedback.
Employment Type
Temp
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