Events and Office Administrator
Events and Office Administrator
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Job Description
Join a law firm that does law differently.
Were looking for a super-organised energetic and people-oriented administrator to support our Brand Engagement team across events partnerships community initiatives campaigns and office coordination.
At Law Squared we pride ourselves on doing law differently that means a more innovative collaborative and human-centred experience for our people and clients alike. As our Community & Operations Administrator youll play a key behind-the-scenes role that keeps everything running smoothly.
What youll do:
- Coordinate logistics for events partnerships and community activations venues invites catering RSVPs and more
- Support end-to-end Salesforce campaign execution and guest data management
- Bring our client gifting moments to life (think: key dates onboarding Christmas)
- Keep our Melbourne office humming from reception and supplies to internal events and mailbox management
- Be the go-to support for smooth delivery across community and brand initiatives
- A more detailed overview of the responsibilities is below
What youll bring:
- A love of logistics events and admin (and a sharp eye for detail)
- A friendly team-first attitude and great communication skills
- Ability to manage multiple moving parts and deadlines
- Experience with Salesforce is a bonus but not essential
- A can-do approach to supporting people operations and purpose-driven work
- A willingness to work onsite.
Why Law Squared
We offer:
- A positive workplace culture
- Tailored professional development
- Corporate gym membership (via ClassPass)
- Employee Assistance Program (EAP)
- Mental Health days (that we call Doona Days)
- Option to purchase leave
- And most importantly: a values-led future-focused firm with big ambitions
Apply now
Wed love to hear from you even if your experience doesnt tick every box. Submit your CV and a short cover letter via SEEK or get in touch at
Lets do law differently together.
KEY RESPONSIBILITIES:
Partnership and Community Event Support
- Coordinate logistics for all partnership and community events (venue bookings catering suppliers signage check-in lists room setup)
- Manage the end-to-end RSVP processes including invitation lists and attendee communications.
- Prepare materials for events including merchandise banners run sheets and collateral.
- Liaise with speakers and guests pre- and post-events to ensure a seamless experience
- Support post-event feedback and reporting in Salesforce.
- Recording costs in relevant budget and tracking spreadsheets
- Processing invoices via Law Squared accounts team
Salesforce and Campaign Execution
- Create and maintain Salesforce campaigns for all partnership and community events
- Input guest data update contact records and ensure campaign tagging accuracy
- Generate attendance reports and engagement summaries post-event
- Collaborate with Marketing on required EDMtemplates social templates Salesforce distribution lists and bounce backs.
Gifting
- Managing client gifting experiences for Easter Christmas LSaaS onboarding and other milestone or Ad hoc requirements.
Office Coordination
- Host and manage the reception desk when required
- Open scan and distribute internal mail
- Dishwasher and other kitchen related tasks including managing weekly Coles orders and F&B unpacking
- Maintain stationery and general office supplies
- Coordinate in-office decorations and theming (e.g. Christmas campaign launches)
- Organise catering and logistics for internal strategy days training and community sessions.
- Monitor and manage inboxes
- Receive and triage phone calls via Aircall
- Manage the distribution of the weekly operations team dashboard
Required Capabilities and Qualifications
- Proven ability to manage and execute events ensuring seamless logistical planning and effective coordination of all moving parts.
- Strong attention to detail and ability to track budgets accurately manage costs efficiently and ensure precise data management for campaigns and events.
- Strong communications skills to be able to effectively communicate with internal teams external suppliers speakers and guests to ensure smooth event execution and post-event engagement.
- Proven capability to manage various responsibilities and events concurrently while maintaining a high level of attention to detail and meeting deadlines.
- Be collaborative and develop effective working relationships with internal stakeholders and external suppliers.
- Bring a positive energetic and customer-oriented outlook to supporting the Brand Engagement team and our Squared Group stakeholders.
- Experience with Salesforce is not mandatory but will be viewed favourably.
Required Experience:
Junior IC
Employment Type
Full-Time
