Administrative Coordinator 4 (Ja)
Administrative Coordinator 4 (Ja)
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$ 2732 - 4682
1 Vacancy
Job Description
About this Job
Louisiana Department of
Public Safety & Corrections
Corrections Services
HEADQUARTERS OFFICES
Baton Rouge LA
This position is located in the Pardon & Parole Board Department.
- This position will serve as Administrative Program Specialist responsible for disseminating the mail to the appropriate area. Assisting in docket preparation with our pardon and parole staff. Creating and uploading decision forms minute sheets and agendas for weekly hearings. Creating adding and modifying data in IBM notes and Cajun.
We have live hearings here at our Baton Rouge location. Our staff works directly with the board of pardons & committee on parole to ensure the documents we are gathering and uploading are presented to the board to aide in the decisions being rendered for our inmate population.
An ideal candidate should possess the following competencies:
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
- Managing Resources: The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value.
- Using Data: The ability to use relevant and valid data to inform a recommendation for action.
- Culture:DOC values and supports employees through numerous recognition programs creating a sense of community prioritizing internal promotional opportunities clear communication and professional development.
- Growth:Professional growth is encouraged at DOC through numerous avenues.
- Benefits:DOC offers a generous benefits package including; a defined benefit pension plan health insurance that is also available post retirement at least 10 paid holidays sick and annual leave that rolls over from year to year paid or time off accrued for hours worked over 40 per week a deferred compensation plan a flexible benefits plan alternate work schedules etc. Alternative work schedules including 4/10s MAY be an available benefit for certain positions upon meeting the policy requirements.
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Daily mail call outs- we get the mail twice a day once in the morning and afternoon
You will be working in our case management system through IBM notes and Cajun inputting data in IBM notes and Cajun daily.
3. Main workload will be in all Microsoft applications (ex: Excel Word Access etc.).THIS POSITION IS A JOB APPOINTMENT
This posting is for a temporary job appointment lasting up to four years;
however should a permanent position become available
the employee may be converted to a probational appointment.
This posting may be used to fill other positions such as:
- TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment should a permanent position become available the employee may be converted to a probational appointment.
- PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment if selected.
- PROMOTION: Open to all Statewide classified and Agency-wide permanent status employees. The selected employee may be required to serve a trial detail prior to being permanently promoted.
Exams and License Requirements
- No Civil Service Test Score is required in order to be considered for this vacancy.
- Any degree certificate special license or DD-214 must be verified by official documentation prior to hire.
- Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
- Failure to provide your qualifying work experience may result in your application not being considered.
Note regarding the advertised pay range:The maximum amounts listed are the maximum salary amounts a person can make at each level over their career andnotthe amount we are allowed to pay a new hire.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.
- IMPORTANT:In the supplemental questions section applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment by answering YES to the PREA question.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
- There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process should you be selected.
- Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- This Agency is a Drug Free Workplace.
- To view and apply to any of our other postings we currently have available clickHERE.
The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
Forfurtherinformation about this vacancy contact:
Megan Coco
Human Resources Department
Required Experience:
IC
Employment Type
Unclear
