Administrative Specialist

At Dow we believe in putting people first and were passionate about delivering integrity respect and safety to our customers our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. Were a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration.If youre looking for a challenge and meaningful role youre in the right place.

Area:
We are looking for an Administrative Specialist supporting the Plastics R&D Pilot Plant group in Freeport Texas.

About you:
You provide general administrative support to a leader or department. You exercise discretion and independent judgment in managing flow of work. This requires full proficiency gained through job-related training and considerable on-the-job experience to perform a range of tasks under limited supervision.

You are a team player have good prioritization and organizational skills and demonstrate competencies in the areas of: leadership initiative teamwork and interpersonal effectiveness.

Key Responsibilities:

• Provides a wide variety of secretarial/administrative support to leaders employees or groups in the organization including receiving screening and directing incoming calls visitors mail email maintaining files records calendars and diaries.
• Document manager control-Filing of paper and electronic documents as needed within records management guidelines electronically
• Acts as Safety Action Committee (SAC) Office Professional:
  • Responsible to tracking meeting attendance
  • Developing and implementing a schedule for monthly department/group safety inspections/walk-throughs to be conducted by SAC team members/leaders.
  • Ensuring that the SAC has items for recognizing and rewarding teams and individuals for positive safety behavior and performance with the unit.
• Uses business software applications (e.g. word processing presentation and spreadsheet) to prepare correspondence reports presentations agendas minutes etc
• Arranges business travel coordinates internal meetings and event arrangements and/or tracks expenses
• Monitors and tracks expenses against budgets and provides reports to cost center owner or budget manager
• Maintains internal file shares and team communication mechanisms
• Acts as the department focal point for interactions with certain external vendors contractors or service providers

Required qualifications:

• A minimum of a High School Diploma or GED/equivalent
• 4 years of administrative or similar experience
• Proficiency in Microsoft Office: Excel Word and PowerPoint MS Teams
• Must be 18 or older
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position including for any type of U.S. permanent residency (green card) process

Preferred Qualifications:

• Associates degree or higher or military experience
• Knowledge/experience working with the following systems and tools Dow uses would be highly advantaged: Concur Diamond Systems SAP Ariba File Share Manager My Learning Workday Teams WebEx etc

Willing and able to meet physical demands of the job with or without reasonable accommodations:

• Wear safety equipment such as earplugs safety glasses and steel-toed shoes
• Wear and use escape respirator if needed

Your Skills:

• Microsoft Office: Proficiency in Microsoft Office including Excel Word PowerPoint and MS Teams is explicitly required for this role. This skill is essential for preparing correspondence reports presentations and other documents.
• Communication: Effective communication is crucial as the role involves receiving screening and directing incoming calls visitors mail and email. Additionally maintaining internal file shares and team communication mechanisms requires strong communication skills.
• Administrative Support Work: The job involves providing a wide variety of secretarial/administrative support including maintaining files records calendars and diaries as well as arranging business travel and coordinating internal meetings and events.
• Coordinating Tasks: The role requires coordinating internal meetings event arrangements and tracking expenses against budgets. Acting as the department focal point for interactions with external vendors contractors or service providers also involves significant task coordination.
• Detail-Oriented: The ability to monitor and track expenses against budgets maintain accurate records and provide detailed reports to cost center owners or budget managers highlights the importance of being detail-oriented in this role.
• English Language: The ability to communicate through listening speaking reading and writing in English.

Additional Notes:
This position does not offer relocation assistance

Benefits What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay your health your life your future and your bring your background talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets along with locally relevant incentives.
• Benefits and programs to support your physical mental financial and social well-being to help you get the care you you need it.
• Competitive retirement program that may include company-provided benefits savings opportunities financial planning and educational resources to help you achieve your long term financial-goals.
  • Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
  • Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees Savings Plan (401(k)) helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring work experiences community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Groups (ERG) participation.
• Wellbeing Portal for all Dow employees our one-stop shop to promote wellbeing empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping cinema tickets gym memberships and more.
• Additionally some of our locations might offer:
  • Transportation allowance (availability varies depending on location)
  • Meal subsidiaries/vouchers (availability varies depending on location)
  • Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the worlds leading materials science companies serving customers in high-growth markets such as packaging infrastructure mobility and consumer applications. Our global breadth asset integration and scale focused innovation leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative customer-centric inclusive and sustainable materials science company in the world by visiting .

As part of our dedication to the diversity of our workforce Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value but also have a more fulfilling career. Further information regarding Dows equal opportunities is available on .