Parks Program Administrator
Parks Program Administrator
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Job Description
Come Join the City of Bellevue!
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.
New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.
Job Summary
This position is responsible for supervising the administrative functions and duties for the Resource Management and Natural Resources Divisions. This includes supervision of daily administrative staff and activities Maximo database development auditing testing training and maintenance emergency preparedness budget monitoring report preparation in Maximo JDE and LMS (Learning Management System). This position coordinates with the Risk Management program to include employee training and department compliance with OSHA WISHA and site inspections of park facilities. Essential Duties and Responsibilities
- Oversees the Parks Department Risk Management program including coordination with the Risk Management Department.
- Ensures employee training and compliance with OSHA WISHA and site inspections of parks and facilities.
- Supervises daily administrative activities of the Resource Management and Natural Resource Divisions including staff supervision (timekeeping utility bill reconciliation and auditing).
- MAS (Maximo Application Suite) database development auditing testing training and maintenance
- Budget monitoring and reporting
- LMS database development and maintenance
- Writing and running reports in MAS JDE and Learning Management System (LMS)
- Provides technical support and training to employees using MAS JDE and LMS.
- Grant writing and follow-up monitoring of Emergency Management grant requests.
- FEMA Training/tracking requirements for Department to ensure compliance.
- Interjurisdictional Contract development for Emergency Operation support between King County Red Cross and Seattle/King County Public Health.
- Prepares Emergency Management updates of Department standard operating procedures in coordination with the EOC.
- Overall administration for emergency preparedness for Department operations.
Supervision Received and Exercised:
- Works under general supervision.
- Supervise support staff and/or volunteers.
- Position requires the ability to exercise influence with positions and people where no formal supervisory relationship exists.
Qualifications
Knowledge Skills Abilities and Competencies
- Ability to lead by example and develop a collaborative atmosphere for assigned staff.
- Ability to communicate effectively with customers co-workers and the general public both verbally and in writing
- Ability to establish and maintain effective working relationships with other governmental jurisdictions contractors and other City staff
- Thorough knowledge of MAS (Maximo Application Suite)
- Ability to obtain knowledge and skills of the Learning Management System (LMS)
- Ability to obtain thorough knowledge of the citys purchasing guidelines
- Expertise using JDE Excel Word Outlook and the ability to assist others with these programs
- Knowledge of performance management principles
- Ability to plan organize and monitor activities according to priorities and established schedules and deadlines
- Ability to obtain necessary FEMA certifications
- Knowledge of emergency management operations (EOC) and emergency shelter management.
- Knowledge of FLSA and union staffing payroll for non-exempt staff.
- Ability to effectively lead a team in providing services across a wide spectrum of diverse employees customers and park users.
- Valid State Drivers License
- Background Check required
Education Experience and Other Requirements
- Graduation from an accredited four-year college or university in business public administration Parks and Recreation Administration or related fields.
- Five or more years of professional related experience preferably in the public sector
- Or any equivalent combination of education experience and training that provides the required knowledge skills and abilities.
Supplemental Information
Physical Demands
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reaching with hands and arms.
- Vision abilities required by this job include close vision and the ability to adjust focus.
- The employee may be required to push pull lift and/or carry up to 20 pounds.
- The noise level in the work environment is usually moderately quiet.
- Position is onsite at the Resource Management Office.
HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.- Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
- We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
- Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.
CONDITIONS OF EMPLOYMENT
- All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
- All positions require the completion of references checks including at least one prior supervisor.
- Some positions may require completion of a criminal background checkprior to start employment
- Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.
At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.
Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.
any technical difficulties with your application please contact the NEOGOV support line at .
** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**
Required Experience:
Unclear Seniority
Employment Type
Unclear
