Management & HR Coordinator
Management & HR Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 42000 - 48000
1 Vacancy
Job Description
TITLE:Management & HR Coordinator
STATUS:Full-time Non-Exempt
DIVISION:General Management
DEPARTMENT:Human Resources
REPORTS TO: Director of Finance & Administration
POSTITION AVAILABLE:Mid-to-late August 2025
ONSITE REQUIREMENTS: This position will require onsite work in conjunction with Studio Theatres remote work policy.
IRREGULAR SCHEDULE DESCRIPTION: This position may require occasional weekend and evening work in order to support special theatre events.
THE POSITION
The Management & HR Coordinator supports key administrative functions at Studio Theatre including HR payroll contracting board administration and executive support. Reporting to the Director of Finance & Administration this role works across departments to manage hiring draft artist contracts process payroll and ensure compliance. The position also assists with board logistics supports the Artistic Director and oversees office operations and staff culture initiatives. This is a cross-functional role that touches nearly every aspect of the organizations administrative operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Office Management: Oversee day-to-day administrative operations including office supply management reception coordination and institutional calendars. Organize cross-departmental meetings and events reconcile administrative expenses and lead staff culture initiatives through the Party Planning Committee.
- Contracting: Draft contracts and riders for actors and stage managers. Initiate negotiations with artists and agents maintain templates and ensure terms are communicated across departments.
- Payroll & HR: Support recruitment and hiring post open positions coordinate onboarding and issue offer letters. Process weekly and biweekly payroll manage benefits submissions maintain compliance with employment laws and serve as the point of contact for ADP.
- Board Support: Coordinate logistics for board and committee meetings (including hybrid support) manage contact lists and board documents take meeting minutes and provide administrative support as assigned by the Executive Director.
- Executive Support: Manage the Artistic Directors calendar and travel provide administrative assistance and support day-to-day scheduling and communications.
- Participate in Studio Theatres on-going anti-racism work.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals especially any individuals with disabilities to perform the functions.
- Moderate physical needs - able to lift and carry upward 20lbs
- Significant screen time (6-8 hours daily)
Features of the work environment will include:
- Dedicated desk space in an open office environment with cross-talk and background noises; multiple collaborative work spaces are available but with minimal privacy
- Schedule requires occasional evening and weekend work to support events and performances.
SKILLS AND QUALIFICATIONS
Studio Theatre is seeking an individual with considerable talent passion for the theatre and ability to advance institutional aims. We expect a candidate will have:
- Experience in an administrative HR or operations support role (academic internships and part-time roles count!)
- Strong organizational and multitasking skills with attention to detail
- Clear written and verbal communication skills
- Comfort with learning and using software systems; experience with Microsoft Office (especially Outlook Excel and Teams) preferred
- Ability to handle sensitive information with discretion and professionalism
- Eagerness to learn HR/payroll processes; familiarity with ADP or similar systems a plus but not required
- Collaborative adaptable and proactive work style
- Commitment to Diversity Equity and Inclusion and enthusiasm to work with teams with diverse identities
COMPENSATION:
For FT staff This position is a full-time salaried non-exempt position with an annualized salary between $42000 and $48000.
Studio Theatre offers a generous benefit package including medical with a partial employer contribution and a funded HRA dental and vision insurance and FSA; long-term disability insurance; life insurance; 401K with an employer match; and commuter benefits. Studio Theatre time off policies include ten paid holidays five floating holidays separate sick leave and annual vacation leave accrual starting at ten days for new hires.
Studio Theatres administrative hours are Monday thru Friday 10am to 6pm. Studio Theatres remote work policy allows certain positions to work remotely up to two days a week plus exceptions on a case-by-case basis. Due to the nature of live entertainment all positions may require some evening and weekend work.
HOW TO APPLY:
If you need assistance filling out the form please email or call 202.232.7267 x 0 for assistance.
Studio Theatre is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theatre field are strongly encouraged to apply. We are committed to creating a diverse and inclusive environment and all qualified applications will receive consideration for employment without regard to race color religion gender gender identity or expression marital or familial status sexual orientation national origin disability age or veteran status.
Required Experience:
IC
Employment Type
Full Time
