Administrative Assistant II
Administrative Assistant II
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Job Description
Where you will work
The Augusta mill sits along the Savannah River on the state border between Georgia and South Carolina and manufactures light medium and heavy weight coated paperboard. It is a well-invested SBS paperboard manufacturing facility with approximately 600 thousand tons of capacity. This facility boasts over 700 employees and has been in operation for almost 65 years. Located on 3000 acres the Augusta site operates two paper machines that produce 1940 tons per day. The Augusta Mill is Clearwater Papers largest paperboard facility and critical to the success of our strategy and future.
Augusta Georgia is a vibrant community along the Georgia/South Carolina border about 150 miles east of Atlanta and 70 miles west of Columbia. Augusta offers a variety of experiences something for everyone! The area offers historical attractions recreational activities music family festivals and other unforgettable experiences for fun with a hometown feel. Downtown Augusta is home to many of Augustas most popularattractions locally ownedrestaurantsandnightlife. From March through November theAugusta Marketbrings local and regional tastemakers and artisans of all kinds to the 8th Street entrance to theRiverwalk. The Masters Tournament has placed Augusta on a world stage confirming its well-earned reputation for tradition hospitality and heritage. Students from around the country call Augusta home thanks to Augusta University Georgia Military College Paine College University of South Carolina Aiken and many technical and educational institutes around Augustas River Region. Augustas warm year-round climate provides several opportunities for outdoor activities and leisure.
What you will do
The Administrative Assistant supports the Finished Goods Paper Machines and C&A Departments in providing administrative support to ensure the efficient operation of the department. This position will perform a variety of tasks related to organization and communication while maintaining confidential and time sensitive materials.
Job Functions
- Supports the Department Manager and staff with all related documentation and reporting
- Supports the Engagement Council DLLs Safety Advocates and the entire FG/PM/C&A work force
- Use WFM to pull daily weekly overtime reports attendance reports coordinating this information with Human Resources when needed
- Use WFM to track abnormal pay practices and correct pay rates
- Crew and Vacation Schedules:
- Creates and publish Department(s) weekly crew and vacation schedules for 200 hourly employees in WFM payroll system and assigns/fills shift vacancies on call offs
- Create and publish weekly crew and vacation schedules for 2 lines of progression and hourly employees in WFM payroll system and assigns/fills shift vacancies on call offs
- Create vacation packets and schedule vacation for the department employees
- Maintains vacation and schedules in WFM
- Work closely with Security on all call-in issues
- Use SharePoint to update forms shift logs pull reports etc.
- Track all on and off-site training and ensure trainees are paid correctly
- Track and move all newly hired employees through their training rotation
- Maintains departmental employees personnel and training files
- Publish weekly overtime report
- Create and maintain daily and monthly department production reports including tracking down time
- Maintain annual budgets each department
Work with Finance Department to create annual budgets
Provide mid-month forecast for fuel & energy budgets
Provide quarterly updates on fuel & energy budgets
Maintains inventories of departmental equipment tools operating log sheets office supplies and frequently used items
Creates and posts weekly and monthly communication charts for the department
Excellent communication with Union leadership
Excellent understanding of the Labor Agreement
Works with members of the team to promote safety awareness process improvement housekeeping and customer focus
Must be supportive of CLWs Mission Vision and Core Values (Integrity Respect Accountability Relationships and Teamwork)
Must be supportive and involved in CLW efforts for Continuous Improvement programs and processes
Must be extremely customer focused
Other duties as assigned by the department Managers
Key Competencies& Attributes
- Customer Focus
- Learning on the Fly
- Organizational Agility
- Interpersonal Savvy
- Functional / Technical
What you will need
- 2-5 years administrative support experience preferably in a manufacturing environment
- High School Diploma or equivalent required. Prefer associate or bachelors degree
- Proficient in Microsoft Office (Word Excel Access PowerPoint Project) required
- Proficient in WFM and SharePoint preferred
- Ability to learn CLW software systems such as the Appropriation Request System
- Strong communication skills
- Excellent organization and follow up skills
- Trustworthy / able to handle confidentiality
- Ability to streamline repetitive tasks and improve efficiency of routine processes
- Ability to work well with others in a team environment
- General schedule is an 8-hour M-F assignment; however employee must be willing to work alternate schedules occasionally; that may include early mornings nights and/or weekends and be punctual while doing so
- Occasional overnight travel to include flying driving riding or by rail
- Sitting or standing for extended periods up to 8-hours
- Ability to safely walk distances up to mile without assistance
- Occasional Lifting up to 20 lbs.
- Reading computer screen or other electronic devices
- Use of various office hand and electrical tools or equipment
- Ability to physically move about manufacturing environments
Total Rewards Details
We prioritize an exceptional workplace experience offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidates job-related knowledge skills education and experience. Benefits including medical dental vision and more generally begin after 30 days. Our paid time off includes vacation days personal days and company holidays. For more on our compensation philosophy please contact our Talent Acquisition Team at .
Clearwater Paper will not offer sponsorship for employment-based visa status (including but not limited to H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Papers sponsorship to continue to work legally in the United States.
#ClearwaterPaper #Augusta
This role will be open for a minimum of 2 weeks or at the point a successful candidate is selected.
Employment Type
Full-Time
