Administrative Assistant

Administrative Assistant-EHS

DESCRIPTION: The holder of this position will act as a primary administrative/secretarial resource in support of Everett High Schools Guidance Department. The Administrative Assistant works as secretary to the School Leader and coordinates communications between administrators District and site personnel parents students and the general public. Develop and maintain efficient office management techniques and ensure that the Districts daily and long-term administrative requirements are met.

Qualifications:

• High School diploma or equivalent.
• Excellent secretarial skills including expertise in Google Suite.
• Excellent verbal and written communication skills.
• A high degree of organizational skills.
• Ability to prioritize and handle diverse tasks.
• Ability to work independently and as part of a team as circumstances require.
• Ability to take the initiative exercise sound judgment and make decisions within the scope of their authority.
• Ability to relate in a positive manner with members of the public parents staff and students.
• Ability to maintain a high level of confidentiality.
• Experience working in a school office environment.
• Ability to relate to younger students and use discretion in dealing with them.

ESSENTIAL DUTIES:

• Provide administrative/secretarial support to Administrators as assigned.
• Provide information over the phone or in person to parents students and school personnel as appropriate; route calls to appropriate personnel as necessary
• Maintain and update student records including providing official transcripts as requested.
• Compile attendance reports and/or computerized programs as directed by both students and staff.
• Maintain accurate and up-to-date permanent records as directed.
• Present a pleasant helpful attitude toward staff students parents and visitors
• Screen visitors upon entry.
• Directs substitute teachers and paraprofessionals to appropriate classrooms and provides necessary information.
• Manage administrators calendars schedule appointments meetings and notify all parties involved.
• Receive and distribute mail daily.
• Learn apply and explain school and District policies rules and objectives
• Utilize various computer software programs including ASPEN and Google Drive applications for District and school functions
• Compile and maintain an inventory of supplies and equipment as directed.
• Receive and appropriately dispense supplies.
• Manage and compile school records.
• Process and manage Student IDs and enrollment procedures including emails and student schedules.
• Must adhere to required deadlines.
• Read and interpret instructions from teachers and administrators
• Other duties as deemed necessary by the Principal and the District.

Salary/Wage: Pursuant to the Everett Public Administrative Assistant

Collective Bargaining Agreement

Classification: Full year

The Everett Public Schools in accordance with its nondiscrimination policies does not discriminate in its programs facilities or employment or educational opportunities on the basis of race color age criminal record (inquiries only) disability homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics or military status and does not tolerate any form of retaliation or bias-based intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.

Updated 07/16/25