Finance Operations Manager
Finance Operations Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Current University of Arkansas System employees including student employees and graduate assistants need to log in to Workday via then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students.
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If you close the browser or exit your application prior to submitting the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.
Closing Date:
Type of Position:
Accounting Finance Business Clerical
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas at Little RockThe University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.
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Department:
Workforce Development Center
Departments Website:
Summary of Job Duties:
The Institutional Assistant (Finance Operations Manager) in the Workforce Development Center reports to the Executive Director of Workforce Development and provides administrative and clerical support for financial operations at UA Little Rock. This position is integral in ensuring accurate and efficient processing of financial documentation and administrative functions.
Qualifications:
Required Education and/or Experience:
A bachelors degree from an accredited institution of higher education or equivalent experience;
Experience in accounting budgeting or a related field;
Basic computer proficiency including Microsoft Office Suite and/or Google Workspace.
Preferred Education and/or Experience:
Experience with Workday;
Prior administrative or clerical experience in particular with finance.
Job Duties and Responsibilities:
Budget management duties including budget building tracking reporting record keeping and grant budget reporting via Workday and departmental systems;
Writing sending and collecting vendor contracts;
Completing Workday tasks such as general procurement invoicing acquiring purchase orders reconciling expense reports and assisting with travel organization;
Communication duties including preparing and disseminating print materials;
Assist Workforce Development Center personnel with Workday tasks;
Monitor access to sensitive or restricted materials ensuring compliance with privacy and security protocols;
Assist with tracking and maintaining records of trainings and inventory;
Attend training sessions and workshops to improve skills and knowledge related to finance and Workday use;
Perform some general office tasks including filing copying and data entry;
Assist in organizing and maintaining physical and digital records;
Support departmental events meetings or special projects as assigned;
Prepare documents reports or presentation materials using Microsoft Office or Google Workspace;
Run errands on campus or perform light physical tasks such as setting up meeting spaces;
Assist with other administrative or support tasks as assigned by Executive Director.
Knowledge Skills and Abilities:
Knowledge of accounting principles and database management;
Excellent communication skills and demonstrated professionalism;
Ability to manage spreadsheets;
Ability to work independently;
Ability to multitask be organized and to be detail oriented;
Ability to comprehend and assimilate technical and business-related documents;
Ability to conduct research and prepare reports;
Accountability/Dependability: Accept responsibility for the quality of your work; acknowledge and correct mistakes. Show up on time and meets standards deadlines and work schedules;
Teamwork: Promote cooperation and mutual support to achieve goals and encourage participation and mutual support;
Adaptability/Flexibility: Respond positively to changing business needs and responsibilities. Adapt approach and methods to achieve results and recover quickly from setbacks and find alternatives;
Outstanding written and oral communication skills.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check Financial Credit Check Sex Offender RegistryThe University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
Lifting Standing
Benefits Eligible:
YesRequired Experience:
Manager
Employment Type
Full Time
