Office Co-ordinator
Office Co-ordinator
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Job Description
This role is key to create a welcoming efficient and safe office environment that runs smoothly for colleagues and customers alike. To assist the Office Manager in their duties in running the London hours will be 8am - 4.30pm but flexibility will be required to with some ad hoc business events that will surpass core hours. Time off in lieu will be offered in these situations.
Accountabilities
Office management:
- Implement and manage efficient processes across the organisation for managing employees and guests visiting Telefonica Techs London office ensuring a warm welcome and providing facilities support (e.g. catering replenishing consumables setting up meeting rooms) for both employees and guests.
- Ensure meeting rooms common working areas and desks are ready for the next use;
- Provide catering support by ordering lunches for customer meetings and help in setting them up on the day;
- Help to plan coordinate and execute events;
- Organise office supplies;
- Collect postal deliveries from the post room;
- Maintain supplies of food and drinks;
- Cultivate relationships with maintenance suppliers (e.g. plants cleaners trades);
- Co-ordinate with maintenance suppliers to provide access to the building;
- Coordinate and promptly action any maintenance issues;
- Act as fire marshal for the London office;
- Be a first aider (training will be provided);
- Ensure physical security policy is adhered for the London office;
Administration:
- Assist the Marketing team with preparation and attendance at some of our events;
- Answer the telephone and direct enquires;
- Process incoming supplier invoices on to group finance system;
- Compile supporting evidence / receipts for your company credit card;
- Assist colleagues with meeting room queries;
- Answer telephone calls to the central Telefonica Tech number as well as calls from the building and 3rd parties.
- Booking in visitors via our Equiem One booking system;
- Booking Loading Bay spots for deliveries as and when needed
- Adhere to all internal processes and procedures.
Required Skills
- Excellent written and verbal communication skills;
- Strong customer service mindset with a can-do attitude;
- Good working knowledge of MS Office applications;
- Ability to work with confidential information;
- Attention to detail;
- A confident self-starter with great initiative;
- Exceptional planning and organisational skills.
Additional Information :
We dont believe hiring is a tick box exercise so if you feel that you dont match the job description 100% but would still be a great fit for role please get in touch.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
