Accounts Payable Manager

COME AND JOIN US . . .

We are currently seeking a detail oriented systematic and resourceful Accounts Payable Manager to join our Finance team.

Our Accounts Payable Manager plays a pivotal role in managing our end-to-end purchasing and payment cycle in a luxury hospitality environment. Youll ensure accounts payable functions are optimised through well-defined processes strong internal controls effective stakeholder engagement and robust system use. Working closely with our operational teams to support procurement accuracy and vendor alignment this role is anchored in best practice principles across people processes and systems ensuring efficiency transparency and regulatory compliance including VAT.

ABOUT GLENEAGLES

One of the worlds most iconic luxury hotels and sporting estates Gleneagles has been making memories for a century. Crowned Employer of the Year at the 2024 Cateys and Number One Resort in the UK & Ireland by readers of the Travel Leisure for their 2025 Worlds Best Awards everything we do is about surpassing expectations and creating unrivalled adventures for our guests.

WORKING AT GLENEAGLES

Were devoted to making our people feel as valued as our this way we strive to support the whole you not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career some work seasonally while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours youd prefer to work were open to flexible working requests and offer hours shift patterns and contract types to suit everyone.

Location; Auchterarder just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr) Glasgow or Dundee (50mins) Stirling and Perth (25mins).

Heres a bit more detail on what we see you doing in this role:

• Ensuring end-to-end ownership of our P2P process from purchase requisition through to payment with a focus on policy compliance and efficiency
• Maintaining clear procedures for 3-way matching (PO GRN Invoice) invoice approvals and payment scheduling
• Overseeing timely and accurate payment runs aligned with cash flow forecasts and vendor terms
• Monitoring and enforcing VAT accuracy on all relevant documentation in compliance with local tax regulations
• Supporting ongoing process improvement initiatives including reducing invoice cycle time minimising exceptions and enhancing visibility over spend
• Leading training and mentoring our Purchase Ledger team promoting accuracy accountability and service excellence; supporting your team members in developing paths to support their career progression
• Fostering strong collaboration with our operational departments (F&B Golf Leisure etc) to ensure they are supported fully trained and following our processes correctly
• Maintaining professional and ethical vendor relationships; acting as a contact for external auditors tax authorities and internal compliance teams on P2P-related matters
• Youll be the system owner for our P2P platforms ensuring accurate configuration and usage across departments; promoting the use of automation and system controls to minimise manual handling reduce errors and streamline approvals
• Regularly reviewing and reporting on key P2P metrics such as aged payables processing cycle time vendor compliance and exceptions
• Ensuring data integrity between procurement accounts payable and finance systems
• Work with our storekeeping team and department heads to align goods receipts and invoice records ensuring procurement and inventory systems are reconciled; supporting quarterly and annual inventory audits with procurement data accuracy
• Interacting with our guests always warm professional helpful and doing everything you can to exceed their expectations; playing your part in making their stay with us luxurious in every way

The kind of person were looking for:

• You have a minimum 5 years of P2P or AP experience preferably within luxury hospitality or high-end retail
• Bringing an advanced working knowledge of P2P systems and Microsoft Excel you have the confidence to leverage technology to streamline processes and drive efficiency
• You know exactly how to enhance financial controls and continuously improve processes to ensure accuracy compliance and best-in-class performance
• Experienced in leading and developing high-performing Finance teams with a hands-on supportive leadership style youll know how to set clear expectations coach for success and foster a collaborative accountable culture
• Youre skilled in motivating and mentoring others maintaining the pace precision and professionalism our luxury environment demands
• Well versed in VAT regulations you have strong and experience in preparing/supporting VAT submissions
• Your interpersonal skills are excellent you always take a diplomatic approach with a strong focus on building trusted relationships across the business and delivering a seamless service to all stakeholders
• Uncompromising in integrity you have a sharp eye for detail and the ability to remain agile and composed in a fast-paced guest-focused environment
• Highly motivated and possessing an immense sense of pride in your work; youre passionate about delivering the high standards for our guests in line with the Gleneagles brand
• You have a positive can do attitude to solving problems in a professional and courteous manner
• A strong team player with great communication skills and an enthusiastic approach; youre well organised and punctual
• You want to be part of a team that works hard supports each other and above all has fun along the way

Whats in it for you:

Time to let your hair down

• 30 days holiday (including bank holidays) that increases with service
• Seasonal parties and local social events
• 50% discount on Food & Beverage Country Pursuits Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range
• Golf Membership (with access to all 3 championship courses) for 50.00 per annum

Treats in your pocket

• Flexi points into your Perkbox wallet to spend as you choose. The points can be spent immediately or you can save them up over a number of months for perks that cost that little bit more. All this gives you greater choice so you can pick the things that mean the most to you!
• Free pay day lunch and monthly drinks offers
• A generous refer a friend scheme

Be our guest

• Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at 95.00 per night a benefit available upon completion of 12 months service
• Friends & Family discounted rate of 225 - 275 B&B per night at Gleneagles
• Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels located across some spectacular locations including London Paris Rome Dubai Doha Rio NY Chicago and name just a few
• Subsidised single occupancy en-suite accommodation available on our estate

Investment in your development and wellbeing

• Pension scheme
• Life Insurance
• Employee Assistance Programme offering support and confidential advice for you and your family when you need it most
• Ongoing investment in your personal development with access to internal and external training qualifications and programmes
• Internal career opportunities across a wider range of specialisms and departments
• Monthly recognition programme
• Volunteering day every year with a charitable partner of your choice
• Complimentary access to our staff gym
• Gleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprint

If you are our next Accounts Payable Manager please forward your most recent CV to us today!

INDHP