Finance Technical Assistant
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Job Description
All NRC employees are expected to work in accordance with the organisations core values: dedication innovation inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Responsibilities
- Role and responsibilities
The following is a brief description of the role.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Support and Implement NRCs systems and procedures at area level.
- Support the adherence to NRC policies handbooks guidelines and donor requirements.
- Ensure proper filing of all support documents.
- Support line supervisors in procedures and require support team training.
- Support the supervisor for the Management of Country office financial team.
- Support the management to Implement anti-corruption policy
Specific responsibilities
Accounting Banking and Auditing
- Looking after and managing the Cash and Bank of NRC at the Country Office level.
- Review process and follow-up on payments related to Country Office (CO) and Area Offices (AOs)
- Review and approve Travel Authorization Requests (TARs) expense claims Purchase Requests (PRs) Purchase Orders (POs) and salary advances at country office level
- Prepare vouchers cheques and any other supporting documents that are needed to complete the payment process
- Post payments to NRC Agresso financial system when needed (most likely in absence of other finance staff)
- Act as the focal point for payroll processing for Tunisia and Libya operations
- Scan and archive (Tunis and Libya) payroll include proof of transfer
- Scan and archive accountancy documents of Tunis financial movements then share with Tunis accountant as well as scan and archive social security and tax records/Payments
- Maintain sufficient cash funds at CO cashbox for activity office implementation and coordinate petty cash replenishments including regular bank visits for cash withdrawals
- Serve as CO focal person for bank-related matters manage bank documentation needs and update bank signatories.
- Follow up on fund transfers with the bank account manager or (bank representative) include sharing transfer information
- Upload International staff timesheet to Agresso in monthly basis
- Prepare and submit all documents needed for the legal Tunis governmental annual audit
- Prepare and submit all CO documents needed for NRC annual audit
- Support the finance team at CO with any accounting banking and auditing requests
- Anyother Finance accounting Banking and Auditing tasks as requested and delegated by the Line Manager
Qualifications
Critical interfaces
By interfaces NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Scale and scope of position
- Competencies
Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills knowledge and experience that are important for effective performance.
Generic professional competencies:
Experience from working as a Finance Technical assistant in a humanitarian/recovery context will be preferred.
Previous experience from working in complex and volatile contexts
Documented results related to the positions responsibilities
Knowledge about Accounting Banking and Auditing
Reasonable knowledge in English both written and verbal
Context/ Specific skills knowledge and experience:
Knowledge of the context in Tunis
Fluency in Arabic and English
Experience with Tunis and Libya government financial laws/regulations
2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRCs Competency Framework states 12 behavioural competencies and the following are essential for this position:
- Managing resources to optimize results.
- Managing performance and development
- Analyzing
- Handling insecure environments
- Empowering and building trust
- Performance Management
The employee will be accountable for the responsibilities and the competencies in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
The Job Description
The Work and Development Plan
The Mid-term/End-of-trial Period Performance Review Template
The End-term Performance Review Template
The NRC Competency Framework
Employment Type
Full-Time
