AP & AR Clerk
AP & AR Clerk
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Job Description
Summary:
The role of the Accounts Payable Specialist is to make sure all bills are paid with accuracy and are paid in an efficient and timely manner. The Accounts Payable Specialist will provide administrative and clerical support by processing verifying and reconciling invoices monitoring expenses and keeping a record of it all for tax and audit purposes.
Main Duties and Responsibilities:
Reconcile of Credit Card Statements
Payable Check Run
Positive pay by checks and ACH JP Morgan
Payable 3 Way Match
Payable 3 Way Match Indirect- Backup only
AR Backup- Invoicing and Cash Application
Check all vendor emails - Pull invoices from email account statements past dues.
Code and Voucher Invoices - Code all invoices w accounting code and enter invoice information onto voucher
Process invoices in Adapta
Run AP Aging Report - Run report and evaluate accounts for check run
Disbursement of Checks - Sort and match up checks with their invoices for signature.
Disbursement of Checks - After signature disburse checks via mail or contact vendor for pick up
Scanning of Checks - Prep Check package with invoice and back up. Scan to N: drive.
Reconcile OP Invoices - Check OP work order against Invoice. Check for discrepancies email Purchasing or Vendor regarding price issues.
Code and Voucher OP Invoices - Code all invoices w accounting code and enter invoice information onto voucher
Process OP Invoices -Enter invoice in Adapta and in Lamsco Manager (broken out per item) for estimating
Reconciliation of Inventory vs Invoices -Run Inventory report and reconcile against trial balance and provide reports weekly and Monthly
Reconcile Vendor Statements -Pull Statements from Vendor and run our vendor statement to compare and verify balance
Check Vendor past due emails - look into Vendor account as needed when they are looking for payment
Positive Pay- Comerica -Verify checks coming through bank against Adapta.
Request Invoices -Email Vendor and/or Purchasing for missing invoices
Request Work Orders -Email Quality and Purchasing for missing work orders or work orders missing information
Edit Vendor Profile -Update Address information for Vendors
Request W9s - Contact Vendors for current W9 forms
Process Credit Memos- Code and process credit memo into adapta .
Process Expense Reports -Voucher and Enter into Adapta.
Process Incoming Customer Payments- Receive physical check from mail and send to drop box -
Process CODs Code and Process spot invoices for CODs
Additional Duties as assigned.
Requirements: Any combination of education and experience providing the required skill and knowledge for successful job performance will be considered. Typical qualifications would be:
Employment Type
Full-Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
