Assistant F/M

Req ID:479292

Leading societies to a low carbon future Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains metros monorail and trams to integrated systems customised services infrastructure signalling and digital mobility solutions. Joining us means joining a caring responsible and innovative company where more than 70000 people lead the way to greener and smarter mobility worldwide

Les quipes RAMS et Dveloppement Cot recherchent un assistant pour soutenir lquipe et excuter des tches administratives avec des comptences dynamiques comptentes et amicales. Un rle vari et responsable ncessitant de fortes comptences administratives informatiques organisationnelles et de communication ainsi quune attitude proactive et positive.

Vos principales responsabilits seront :

• Effectuer les tches de rception des appels prendre des messages et acheminer la correspondance.
• Grer les requtes et les demandes de manire approprie.
• Maintenir une agenda professionnelle et personnelle organiser des runions et des rendez-vous et fournir des rappels.
• Produire des rapports des prsentations et des briefs.
• Dvelopper et raliser un systme de documentation et de classement efficace.
• Gestion des voyages : cration et gestion de bout en bout de tous les voyages en rapport avec lagence de voyages et gestion des processus de visa et des demandes de remboursement.
• Gestion des factures : cration de fournisseurs cration de commandes dachat et suivi avec les fournisseurs ainsi que le dpartement comptable pour la gestion des dpenses.
• Maintenir le systme informatique en mettant jour et en saisissant des donnes / Cration et distribution de documents.
• Servir de point de contact avec les fournisseurs/administrateurs de prestations.
• Prendre en charge toutes les demandes dachat et commandes dachat y compris la gestion des questions des fournisseurs externes.

Profil :

• Plus de 5 ans dexprience en tant quassistant administratif excutif assistant excutif senior ou dans un autre poste de secrtariat.
• Matrise de MS Office avec expertise dans Word PowerPoint et Excel.
• Comprhension complte des systmes et procdures de gestion de bureau.
• Excellentes comptences en rsolution de problmes pense critique et communication.
• Rponses proactives et efficaces face aux problmes et dfis urgents.
• Excellentes capacits dorganisation et de planification.
• Discrtion et confidentialit.
• Solides comptences interpersonnelles.

(English translation)

The RAMS and Development To Cost teams are looking for an assitant to suport the team and executes administrative tasks with competent dynamic and friendly skills.A wide-ranging and responsible role requiring strong administrative IT organisational and communication skills and a proactive can-do attitude.

Your main responsabilities will be :

• Undertake the tasks of receiving calls take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain professional and personal agenda arrange meetings and appointments and provide reminders
• Produce reports presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims
• Invoice management; Suppliers creation purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
• Maintaining computer system by updating and entering data/Creating and distributing documents
• Serving as a point of contact with benefit vendors/administrators
• Take charge of all Purchase Request Purchase Orders including managing external vendor queries

Profile :

• 5 years related to an executive administrative assistant senior executive assistant or in other secretarial position
• Proficiency in MS Office with expertise in Word PowerPoint and Excel
• Full comprehension of office management systems and procedures
• Excellent problem solving critical thinking and communication skills
• Proactive and efficient responses to pressing issues and challenges
• Excellent organization & planning capabilities
• Discretion and Confidentiality
• Strong interpersonal skills

Alstom is the leading company in the mobility sector solving the most interesting challenges for tomorrows mobility. Thats why we value inquisitive and innovative people who are passionate about working together to reinvent mobility making it smarter and more sustainable. Day after day we are building an agile inclusive and responsible culture where a diverse group of people are offered opportunities to learn grow and advance in their careers with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race colour religion gender sexual orientation gender identity age national origin disability status or any other characteristic protected by local law.

Job Type:Experienced