Reception / Admin Assistant
Reception / Admin Assistant
Posted on :
24-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
24-07-2025
Job Description
Location: Salt Lake City no remote option
Compliance Ally LeaderWorkForceQAis seeking is seeking a dynamic Reception / Administrative Assistantto assist and provide support to our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self-motivated quick-thinking have excellent writing & people skills and be able to juggle diverse responsibilities with a strong emphasis on organization.
What Youll Be Doing
- Daily Tasks: Answering/routing phone calls on a multiline system handling mail signing for deliveries shipping supplies and welcoming visitors with a smile.
- Travel Coordination: Plan and organize aspects of executive travel including booking client/prospect meetings flights accommodation transportation and creating detailed itineraries
- Communication Management: Handle emails and other forms of communication on behalf of the executive team prioritizing and responding as needed
- Meeting Preparation: Prepare and distribute meeting agendas documents and presentations for the executive teams meetings and speaking engagements
- Event Planning: Assist in planning and coordinating speaking engagements workshops seminars and other events hosted or attended by the Executive team
- Administrative Tasks: Handle administrative duties such as document management coordination shipping.
- Presentation Development: Assist in the creation and editing of presentations reports and educational materials for speaking engagements
- Confidentiality: Maintain strict confidentiality of sensitive information and documents
- Time Management: Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
- Ad-Hoc Projects: Undertake special projects or tasks as assigned by the executive team which may vary based on their specific needs and goals
- Liaison: Serve as a liaison between the CEO and other team members departments or external parties facilitating communication and collaboration
- Ad-Hoc Projects: Undertake special projects or tasks as assigned by the CEO which may vary based on their specific needs and goals.
- Perform additional assigned duties: Such as picking up orders handling personal mail etc.
Job Requirements
- Relevant work experience;
- Reception / administrative experience preferred
- Dependability and reliability is paramount.
- Advanced computer skills including proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and internet research skills.
- Hubspot / CRM experience preferred
- Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures.
- Solid organizational and analytical skills including attention to detail.
- Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
- High level of business acumen professionalism diplomacy discretion and sound judgment.
- Excellent writing proofreading and editing skills.
- Excellent customer service skills; Strong phone etiquette and professionalism.
- Proficiency with video conferencing services audio visual equipment and other office equipment and tools.
- Ability to quickly learn new programs and technology as needed.
- Quick learner and self-starter; Positive and friendly attitude go-getter.
- Ability to work well in a team environment.
- High School (or equivalent) required;
What We Offer
- Medical Dental & Vision insurance
- Life insurance AD&D and Long-Term Disability
- Voluntary Short-Term Disability and Pet Insurance Discount Program
- 401k with Company match
- Paid time off
- EAP
- Perks Program through Access Perks
About Us
WorkforceQA(WFQA) is your partner in Employee Screening Solutions.
WorkforceQA(WFQA) is your partner in Employee Screening Solutions.
Our Living Values
- Be invested in our clients and each other
- Deliver on promises and exceed expectations
- Promote honesty and integrity
- Simplify solutions
- Work and enjoy together
To learn more about us:
Employment is contingent upon completing and passing a background check and drug test. WorkforceQA is an equal opportunity employer.
Employment Type
Full Time
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