Part-Time Administrative Assistant - Police Department

DESCRIPTION: Under direction of the Civilian Operations Supervisor this position performs administrative tasks in support of the Police Department. This is a non-sworn front desk position providing customer service and assistance to the public. This position also participates in non-certified law enforcement functions.

CLASSIFICATION: This is an FLSA non-exempt part-time position with no benefits. Starting pay range for this position is $16.25-$21.13/hour DOE.

ESSENTIAL FUNCTIONS AND DUTIES: Essential functions as defined under the Americans with Disabilities Act may include the following duties knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this classification.

• Participates in the implementation of goals objectives policies and priorities of the Town and the Clarkdale Police Department.
• Assists with the organization and operations of the Police Department.
• Performs receptionist and administrative duties.
• Prepares maintains and produces a daily activity log.
• Performs searches of databases.
• Creates/initiates and maintains files records databases and information via hard copy electronically and/or on a variety of software.
• Performs records checks of persons property and vehicles from a variety of agencies and databases.
• Monitors and coordinates department purchasing travel education and other expenses.
• Compiles monitors and maintains a variety of fiscal records and/or reports.
• Prepares processes maintains and/or disseminates correspondence reports licenses permits and other materials.
• Performs fingerprinting.
• Schedules meetings appointments and events providing notifications of such.
• Coordinates police sponsored community events and use of police property used for community events.
• Interacts with the public coworkers and business professionals from a variety of socioeconomic ethnic and cultural backgrounds.
• Performs other duties and responsibilities as required or assigned.

Qualifications :

MINIMUM QUALIFICATION: Must possess a high school diploma or equivalent. Post-secondary education is preferred. Administrative experience required. Experience in customer service and public safety desired.  

SPECIAL REQUIREMENTS LICENSES AND CERTIFICATES:

• Prior to placement candidate must undergo and successfully pass background investigation and polygraph.
• Must possess a valid drivers license (with the ability to transfer an out-of-state license to Arizona immediately) and maintain an acceptable driving record.
• Must possess and maintain a Notary Public certification or be able to obtain certification within 90 days of hire.
• Must possess and maintain Level B Terminal Operator Certification by the Department of Public Safety or be able to obtain certification within 90 days of hire.

Knowledge Skills and Abilities:

Knowledge of:

• Modern office practices procedures and equipment use skilled in the use of computers and various software.
• General and accepted accounting practices.
• Understand interpret and apply related laws ordinances codes rules regulations and policies.

Skills and Ability to:

• Think clearly and act safely and effectively in tense or emergency situations.
• Interpret and carry out directions whether orally or in writing.
• Effectively communicate whether orally or in writing.
• Adhere to confidentiality directives.
• Review create maintain and produce accurate records and statistics.
• Establish and foster effective working relationships.
• Exercise initiative apply good judgment and produce sound recommendations.
• Organize and prioritize and to work independently and effectively under time constraints and deadlines.
• Ability to be flexible in the face of change.

Additional Information :

PHYSICAL REQUIREMENTS:

• Vision sufficient to read technical legal and regulatory documents periodicals computer screens computer print outs business correspondence audio visual materials and other documents encountered in the course of work.

• Hearing sufficient to hear conversational levels in person and over the phone or radio.
• Speech sufficient to make oneself heard and understood in person in front of groups in meetings and over the telephone.
• Mobility sufficient to safely work in office settings and similar environments.
• Dexterity sufficient to safely operate office equipment including computers.
• Strength sufficient to lift carry and move ten (10) lbs.
• Endurance sufficient to sit walk and stand for extended periods and maintain efficiency throughout the entire work shift and during extended work hours.

SUCCESSFUL COMPLETION AND CLEARING OF A POST-OFFER PRE-EMPLOYMENT SCREENING PROCESS (AT THE TOWNS EXPENSE) IS MANDATORY CONSISTING OF DRUG TESTING AND BACKGROUND CHECK. THE TOWN OF CLARKDALE IS AN EQUAL OPPORTUNITY EMPLOYER (EOE).

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job may change.

Remote Work :

No

Employment Type :

Part-time