Budget Specialist
Budget Specialist
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Job Description
Title:Budget Specialist / Bookkeeper
Location:Bronx New York
Reports to:Executive Director of Finance
FLSA Classification:Full-time (35 hours) Exempt
Role Summary:The Budget Analyst will play a key role in managing monitoring and analyzing the program budgets of contracts. This includes assisting in developing budgets for new and renewed contracts preparing financial forecasts monitoring utilization against budgeted allocations and ensuring compliance with fiscal requirements. The Budget Analyst will assist program managers finance staff and government agencies to support fiscal responsibility and program effectiveness.
Primary Job Responsibilities/Duties:
- Assist in developing annual and multi-year budgets for contracts in alignment with program needs and city and state agency guidelines.
- Maintain and update internal budget tracking tools to reflect approved budget changes.
- Monitor expenditure on a monthly and quarterly basis; compare actual spending against budgeted figures.
- Assist in analyzing budget variances identify risks or funding gaps and provide actionable recommendations.
- Work with every unit in the Finance department to ensure that expenses are properly allocated and in compliance with contract terms.
- Assist in preparing budget narratives justifications and financial reports required by funding agencies.
- Assist in the preparation of reports for audits site visits and financial reviews by funding agencies.
- Ensure adherence to all fiscal policies procurement rules and OMB directives.
- Assist in maintaining organized and up-to-date documentation of all budget-related submissions and approvals.
- Utilize internal accounting software and city and state systems to manage budget data and submissions.
- Support the implementation of budgeting tools and process improvements across the organization.
- Assist in the review and evaluation of Requests for Proposal (RFPs) for contracted services to ensure alignment with organizational needs and compliance requirements.
- Support the analysis and verification of budgetary components within submitted bids and proposals to confirm accuracy reasonableness and adherence to funding guidelines.
- Contribute to thepreparation of bid summariesfor each contracted service highlighting key comparisons and recommendations for review by the vendor selection committee.
- Assist in maintaining effective communication with vendors to clarify requirements and expectations and to facilitate revisions toproposals or contracts as necessary.
- All other duties as assigned.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift and carry up to 15 pounds.
Work Environment / Schedule Requirements:
- Standard office hours with occasional extended hours during reporting cycles.
- Hybrid work schedule may be available based on organizational policy.
- This is a full-time exempt position. While standard business hours are Monday through Friday 9:00 AM to 5:00 PM exempt employees are expected to work the hours necessary to effectively fulfill the responsibilities of the position based on organizational needs deadlines or events
Professional & Personal Qualifications:
- BA/BS or equivalent in Accounting Finance Business or related field with 2-3 years Budget experience. Knowledge in Quick Books and PASSport.
- AA/AS or equivalent in Accounting Finance Business or related field with 3-5 years Budgeting experience. Knowledge in Quick Books and PASSport.
- Proven ability to work collaboratively well with diverse groups.
- Proven ability to handle multiple tasks effectively under pressure.
- Strong organizational skills detail-oriented and work efficiency.
- Commitment to the mission of the NAICA Inc.
Equal Employment Opportunity:
NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such discrimination in any aspect of hiring or employment based upon age race creed color national origin sexual orientation gender identity or expression religion military or veteran status sex disability (including pregnancy childbirth and related medical conditions) or other applicable legally protected characteristics is strictly prohibited.
Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal state and local laws rules and regulations. NAICA also offers reasonable accommodations as required by applicable federal state and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to with the Subject Reasonable Accommodation Request.
NAICA Offers a competitive benefits package that includes:
- Comprehensive Health Dental and Vision Benefits for full-time employees
- 403(b) Retirement Savings Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation
- Paid Time-off
- Vol Life Insurance and AD&D
- Term Life and AD&D insurance
- Long Term Disability
- Employee Assistance Program support (EAP)
- Commuter Benefits Program
- Aflac: Short-Term Disability CA Accident and Hospital
- Employee Discount Program
False Statements:
Misrepresentation of your experience skills or education or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment.
At-Will Employment Disclaimer:
While we sincerely hope to form a long and mutually beneficial relationship please note that NAICA is an at-will employer. Under these terms employment is subject to termination at any time without notice and with or without cause at the discretion of the organization.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
