Procurement and Supply Chain Lead

Position Summary

The Procurement and Supply Chain Lead is responsible for managing a team tasked with overseeing and optimizing procurement and supply chain operations through the Citys ERP system.  This individual will serve as a lead liaison between OPAL team and the Citys Procurement IT Finance and other City departments.

The purpose of this position is to lead a team that will analyze the project requirements work with a team of implementation consultants to design the system conduct initial user acceptance testing train city personnel help to integrate the system with other city software and launch the software in phases.  After the project is launched an optimization phase where the team will analyze and implement changes to improve the performance. As the ERP is a Software as a Service (SaaS) model there will be a continual need to support test and train new functionality every 3 to 6 months. 

Essential Functions

Throughout the OPAL ERP and DW/BI project the Procurement & Supply Chain Lead will:

• Provide functional analysis and input on workflows related to Supply Chain Purchasing and Bid Process processes workflows and maintenance routines.
• Define and design the future state supply chain purchasing and bid processes policies business processes & requirements.
• Prioritize the supply chain purchasing and bid processes configuration options to consider in setting up the new system to support the future state supply chain purchasing and bid processes business processes & requirements.
• Select setup and document the selected configuration option to support the future state supply chain purchasing and bid processes policies business processes & requirements.
• Prepare for and test the supply chain purchasing and bid processes configuration to validate the setup satisfies the design.
• Document business process and application configuration training content that will be used by the training team to prepare for and conduct supply chain purchasing and bid processes end user training sessions.
• Create and deploy the supply chain purchasing and bid processes accounting business process and systems user procedures to the appropriate end users. 
• Review administer and monitor supply chain purchasing and bid processes workflow development procedures to validate compliance with policy process and systems design.
• Work with OIT and the project team to meet the delivery schedule; and

After the OPAL ERP and DW/BI project has been deployed the Procurement & Supply Chain Lead will also: 

• Identify research resolve and report on production issues and document enhancements requests.
• Analyze vendor provided new release supply chain purchasing and bid processes functionality to determine relevance to meet the current or new business processes & requirements
• Define and design the relevant new release supply chain purchasing and bid processes functionalitys ability to meet the business processes & requirements. 
• Setup and document the relevant new release supply chain purchasing and bid processes functionality.
• Prepare for and regression test the new release supply chain purchasing and bid processes functionality to validate the setup satisfies the revised design requirements.
• Document the revisions to the supply chain purchasing and bid processes business process and application configuration training content associated with the new release functionality and provide this incremental content to the training team for them to prepare for and conduct the needed incremental supply chain purchasing and bid processes end user training sessions.
• Create and deploy incremental new process and systems changes to the supply chain purchasing and bid processes business process and systems user procedures to the appropriate end users; and

Look for opportunities to incrementally optimize the supply chain purchasing and bid processes to meet future requirements or leverage delivered systems functionality and technology.

Competencies Knowledge Skills and Abilities

• Strong project management and change management skills
• Excellent communication and stakeholder engagement abilities
• Analytical mindset with a focus on process improvement and problem-solving
• Strong verbal and written communication skills with ability to create leader user and project documentation and procedures clearly and concisely
• Strong meeting facilitation and presentation skills
• Ability to work well with individuals at all levels within and outside the organization
• Ability to work well under pressure and multi-tasking in a fast-paced organization
• Extensive supervising coaching inter-personal and collaborating skills and overseeing high quality and timely deliverable creation.

Qualifications :

• Bachelors degree in Business (preferred) Supply Chain Information Systems or related field (Masters is a plus) or a related field or equivalent experience;
• 7-10 years of professional experience with procurement and supply chain including sourcing; managing vendor contracts; requisition to check goods; requisition to check services; settlements and accounts payable; inventory; and
• Experience with implementing ERP and/or DW/BI solutions is strongly preferred.

Additional Information :

TO APPLY: Interested candidates must submit a cover letter resume writing sample and references.

Salary not to exceed: : $110000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that  are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

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