Federal Programs Coordinator

Position: Federal Programs Coordinator
Term: Part-Time (Exempt)

Location: Administration

Qualifications:

• Masters degree in an educational field (required).
  
• DESE Certification (required).
• Experience with federal program compliance and core data reporting (required).
  
• Strong attention to detail and ability to analyze data for accuracy and trends.
  
• Excellent written and verbal communication skills.
  
• Ability to manage multiple projects and deadlines independently.

Reports to: Assistant Superintendent of Learning Services

Code: 002.2329.6112.1000.00000.1.000

Job Number: 2816

Position Summary:
The Federal Programs Coordinator supports the districts implementation and compliance with all federal education programs with a strong focus on accurate reporting compliance monitoring and budget oversight. This position plays a vital role in coordinating the activities and requirements of Title I and other federal initiatives working collaboratively with schools nonpublic entities and district leaders to ensure efficient and compliant program operations.

Essential Functions:

• Federal Programs Administration & Compliance
  
  
• Coordinate all processes related to the implementation reporting and compliance of federal programs including but not limited to Titles I II III IV and Title I.D (Neglected & Delinquent).
  
  
• Ensure building-level and district-level compliance with federal plans by reviewing submissions providing guidance to building leaders and overseeing the upload of documentation into appropriate systems (e.g. Canvas DESE).
  
  
• Facilitate the annual review and revision process of district-wide federal program plans ensuring timelines regulations and stakeholder input requirements are met.
  
  
• Staff Assignment Reports & Core Data Corrections
  
  
• Lead the preparation submission and ongoing accuracy of staff assignment reports in alignment with federal and state coding requirements.
  
  
• Collaborate with the Core Data Coordinator to ensure accurate coding of federal program positions and resolve data anomalies promptly.
  
  
• Monitor staff assignments in relation to funding sources and program guidelines to ensure proper allocation and reporting.
  
  
• Fiscal Oversight & Budget Support
  
  
• Provide oversight to ensure all federal expenditures are necessary reasonable and allocable under program requirements.
  
  
• Assist in developing and reviewing monthly budget reports amendments and payment requests in collaboration with the Assistant Superintendent of Finance.
  
  
• Track expenditures and provide technical assistance to buildings on compliant use of funds.
  
  
• Meeting Facilitation & Consultation
  
  
• Coordinate and facilitate annual federal program meetings including the district annual review meeting nonpublic/private school consultations and stakeholder reviews. Ensure building compliance with meeting requirements.
  
  
• Serve as the liaison for Title I.D programming including juvenile justice partnerships neglected and delinquent caseload count reporting and related documentation.
  
  
• Program Support & Communication
  
  
• Support federal program administrative assistant for inquiries related to federal student services and programming.
  
  
• Disseminate relevant federal program information to district and building staff families and nonpublic partners.
  
  
• Communicate with nonpublics to approve PD requests and provide technical support for program implementation.
  
  
• Other Duties
  
  
• Carry out all other duties as assigned to support the implementation and monitoring of federal education programs.

Physical Demands

Physical Demands

Level: Light

• Occasional Lifting up to 25 pounds
• The individual who holds this position is regularly required to walk hear and speak and must have close moderate and distance vision ability.

Attendance

Regular and consistent attendance is an essential function of this position.

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The work environment is consistent with a typical office environment.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities duties and skills required of personnel so classified. Furthermore they do not establish a contract for employment and are subject to change at the discretion of the employer.

Required Experience:

IC