PAA 1 - Summons Unit

**IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE OR BE
REACHABLE ON EXAM # 1128 OR ELIGIBLE UNDER THE 55A PROGRAM**

The Department of Transportations (DOT) mission is to provide for the safe efficient and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers City residents. DOT is an equal opportunity employer committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.

Under general supervision the selected candidate will be responsible for performing the following duties: Assists the Summons Unit Coordinator and Senior Court Representative with daily administrative and operational tasks; performs moderately difficult administrative/operational tasks and complex data entry; prepares maintains and edits reports creates spreadsheets graphs/charts; ensures summonses are packed monthly for submission to the Secretary of State and prepares summonses for OATH; serves as the Central Summons Liaison for all HIQA Boroughs/Units; notifies inspectors of hearing dates; records adjournments/reschedules for hearings; assists with reviews assign and track 311 Siebel System complaints for Newsracks Encroachments Defacements as well as ARTS complaints; handles all incoming mail regarding Summonses Newsracks Encroachments etc. responds to FOIL and Discovery requests; assists with electronic filing system (scanning/naming); trains/assists new personnel with departmental systems processes and procedures; responsible for sending/receiving email authorization letters and correspondence to permittees; serves as the Records Liaison for the Summons Unit; maintains inventory records for the units supplies equipment and uniforms; distributes supplies as needed; assists with yearly filing/records inventory; assists with special reports and projects may supervise support staff in absence of unit coordinator; answers phones attends trainings and workshops; performs related work as assigned.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time