Executive Assistant
Executive Assistant
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Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
This role is part of Arcadis Global Excellence Centre (GEC) and will join our 3000 talented individuals working in India Romania and Philippines in partnership with Arcadis offices globally. The GEC brings key capabilities and capacity to support our clients seamlessly around the world. For those in GEC there are options to be dedicated to one country; developing deep knowledge and strong relationships as well as opportunities to be part of teams working truly globally as a centre of excellence offering diversity and variety. Arcadians are by nature globally minded and culturally aware and Arcadis strongly believes in flexibility which enables change over time as your career progresses. The GEC model is well embedded in Arcadis and the strong relationships that exist between our global offices are truly unique.
Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis Architecture & Urbanism India practice.
In addition to traditional executive support duties this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India.
Role accountabilities:
- Conduct research and gather information as needed for special projects and initiatives.
- Prepare and organize documents presentations and reports for internal and external meetings.
- Serve as a liaison between the leadership and internal/external stakeholders maintaining professional and effective communication.
- Provide business development support by assisting with the preparation of proposals contracts and presentations.
- Monitor business activities and track progress against targets providing regular updates to the leadership.
- Assist in project monitoring by tracking project timelines milestones and deliverables and coordinating with cross-functional teams as needed.
- Manage the leaderships calendar including scheduling meetings appointments and travel arrangements.
- Coordinate and prioritize incoming requests and appointments ensuring efficient use of the leadership time.
- Act as a gatekeeper screening and responding to emails phone calls and other communications on behalf of the leadership.
- Handle confidential information with discretion and integrity.
- Perform general administrative tasks such as expense reporting invoice processing and maintaining office supplies.
Qualifications & Experience:
- Work Experience of 5 Years.
- Desirable experience as an Executive Assistant or similar role supporting C-level executives or senior management.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong attention to detail and accuracy in all work.
- Exceptional communication and interpersonal skills with the ability to interact confidently with individuals at all levels.
- Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications.
- Ability to work independently with minimal supervision and handle confidential information appropriately.
- Flexible and adaptable to changing priorities and deadlines.
- Previous experience in business support or project management is a plus.
- Experience in the architecture & planning industry or large corporations is preferred.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women minorities and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race caste creed colour religion sex age disability marital status sexual orientation and gender identity.
Employment Type
Full Time
