Executive Assistant
Executive Assistant
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Job Description
About SurePoint
SurePoint Technologies delivers award-winning software that helps mid-sized law firms boost efficiency and maximize financial performance. Our cloud-based solutions connect client management practice management and financial systems to improve efficiency and collaboration.
With over 40 years in legal tech and a team of CPAs former lawyers and top engineers we understand what law firms need to thrive. Were passionate about building tools that reduce administrative work so our customers can focus on what matters most: serving their clients.
Job Overview:
We are seeking a highly organized proactive and discreet Executive Assistant to support the Chief Executive Officer in a fast-paced high-growth environment. This role is critical to maximizing the CEOs time ensuring smooth operations and serving as a key liaison across the leadership team and external partners.
Key Responsibilities
- Executive Support to CEO: Provide seamless support to the CEO managing schedules communications and priorities to help drive organizational efficiency and identify opportunities to improve efficiency.
- Calendar Management: Schedule and manage complex appointments meetings and travel arrangements to optimize the CEOs time.
- Communication: Act as a primary point of contact for the CEO managing correspondence and drafting/proofreading emails and presentations as needed. Prioritize and handle incoming requests communications and information flow.
- Meeting Preparation: Prepare meeting agendas briefing documents presentations and materials for CEO meetings; take and distribute meeting notes as event planning.
- Project Assistance: Assist with special projects and initiatives as assigned by the CEO providing research tracking and reporting support.
- Expense Management: Prepare and submit the CEOs expense reports maintaining accurate and timely records.
- Other projects as assigned. Light travel may be required.
Key Competencies:
- Anticipation & Proactive Problem Solving: The best EAs think two steps ahead anticipating needs flagging conflicts and solving issues before they arise.
- Discretion & Executive Presence: Handles sensitive information with utmost confidentiality. Represents the executive with professionalism in all interactions whether with board members investors or internal teams.
- Organizational Mastery & Execution Rigor: Juggles multiple priorities flawlessly calendars meetings travel projects. Keeps tasks moving forward ensures follow-ups happen and creates order in a fast-moving environment.
Qualifications
- 10 years of experience supporting C-suite executives.
- Bachelors degree in Business Administration Office Management or equivalent work experience.
- Strong organizational and multitasking skills with keen attention to detail.
- High emotional intelligence and professionalism.
- Excellent written and verbal communication skills.
- Tech-savvy and proficient in tools like Microsoft Office Suite Zoom and expense/travel tools.
- Exercises sound judgment and confidentiality in handling sensitive information and executive matters.
- Ability to work independently and take initiative in a fast-paced environment.
- Ability to anticipate needs and take action without direction.
- Highly detail-oriented with strong problem-solving skills.
- Approachable and able to build positive relationships with internal teams and external contacts.
- Comfortable with change and able to pivot quickly as priorities shift.
At SurePoint we know our people are our greatest strength. Thats why we offer a comprehensive total rewards package and were always evolving our benefits to support employee needs at every stage of life and career.
Benefits Include
- Health Insurance (medical dental vision)
- Flexible Spending Accounts
- Life Short-term and Long-term Disability Insurance (employer paid)
- Health Savings Accounts
- Wellbeing Benefits
- 401K (immediately vested employer match)
- Paid Time Off (Flexible PTO holidays)
- Employee Assistance Program
- Summer Flex Fridays
To learn more about SurePoint and our products visit our corporate web site at and follow us on LinkedIn Facebook and Twitter.
SurePoint is proud to be an Equal Opportunity Employer. All applicants will be considered without regard to race color sex sexual orientation gender identity religion national origin ancestry age physical or mental disability veteran status medical condition or any other classification protected by law.
Employment Type
Full Time
