Office of Director Support Specialist
Office of Director Support Specialist
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$ 85000 - 141000
1 Vacancy
Job Description
Job Family:
Administrative Services (Digital)
Travel Required:
Clearance Required:
What You Will Do:
We are currently searching for an Office of Director Support Specialist. This role serves as the first point of contact for visitors and callers manages daily office functions coordinates travel and correspondence and supports meetings and events including CSR Council Meetings. The specialist ensures smooth front office operations maintains essential records and supplies and delivers responsive professional service to internal and external stakeholders. This is a full-time opportunity located in Bethesda MD.
Serve as front office receptionist: greet and screen visitors manage calls and provide visitor escort and coverage as needed.
Coordinate with the Administrative Office on security facilities and office supply inventory.
Deliver proactive customer service by handling routine inquiries and referring complex matters to OD staff.
Arrange travel and complete related documentation for OD personnel.
Track and assign controlled correspondence ensuring deadlines are met.
Prepare and maintain office documents including memoranda spreadsheets contact lists and website content.
Support OD-hosted meetings with administrative and logistical tasks.
Provide overtime support during CSR Council Meetings including pre- during- and post-meeting activities.
Participate in meetings and generate reports as required.
What You Will Need:
Bachelors Degree OR Associates Degree plus TWO (2) year of experience is equivalent to a Bachelors.
A minimum of SIX (6) years of experience
Excellent time management and multitasking skills.
Ability to maintain confidentiality and handle sensitive information.
Detail-oriented with strong follow-through on assignments and deadlines.
Willingness to provide overtime support during Council Meetings and other high-priority events.
Ability to adapt to shifting priorities and provide consistent front office coverage.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
Experience with scheduling travel planning and document preparation.
Familiarity with office equipment and administrative systems.
Must be able to OBTAIN and MAINTAIN a Federal or DoD PUBLIC TRUST; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
What Would Be Nice To Have:
Previous experience with NIH preferred.
Customer service-oriented with a proactive and courteous approach
Ability to manage multiple tasks prioritize deadlines and maintain accurate records.
What We Offer:
Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical Rx Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement Personal Development Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care Hospital Indemnity Accident Insurance Legal Assistance and ID theft protection etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities or to apply for a position and you require an accommodation please contact Guidehouse Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @ or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse please report the matter to Guidehouses Ethics Hotline. If you want to check the validity of correspondence you have received please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicants dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.
Required Experience:
Director
Employment Type
Full-Time
