Advanced Accounting Specialist
Advanced Accounting Specialist
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USD 26 - 32
1 Vacancy
Job Description
Excel Engineering Inc. is seeking a team-oriented highly motivated and experienced Advanced Accounting Specialist for our Mounds View MN office. Our Advanced level position will provide administrative and/or accounting support for all business units. Responsibilities may include duties in the following areas: Accounting Staff Augmentation related to billing and Office. This position has a large variety of involvement in all aspects of the Administrative and Accounting functions. If you enjoy working in a fast-paced challenging and rewarding environment Excel Engineering is for you!
Excel Engineering Inc. is a full service Electrical and Control System Engineering Consulting services in the US and abroad. Since 1990 Excel Engineering Inc. has differentiated its services from that of its competition by providing engineering solutions to achieve clients business objectives
Primary Responsibilities
Accounting
- Accounts receivable: Invoicing projects on a timely basis and collection calls as needed
- Accounts payable: Entry of vendor invoices and processing of vendor payments
- Following up on project budget and PO changes
- Project accounting: Reporting and archiving
- Billing administration and time and expense processing
- Special Projects document management database updates for clients and contacts
Office Management
- Greeting clients receiving deliveries and answering the main phones
- Preparing packages for mailing/shipping; Copy machine work with IT on maintenance supplies copy counts
- Certificate of Insurance requests and help with Insurance administration
- Tracking and renewing Firm licenses and State registrations
- Company events: participate in organizing communicating scheduling and executing events
Staff Augmentation Operations:
- Billing administration and time and expense processing
- Contract renewals
GENERAL RESPONSIBILITIES
- Time Management: Manage time on assigned duties. Communicate and report project progress obstacles delays and updates. Perform assigned work according to schedules and priorities. Flexible working style and willingness to modify personal schedules.
- Training: Participate in training seminars made available by employer. Display ability to learn quickly from instructions explanations and demonstrations. Continue to learn and update processes and procedures of Excels administrative department. Willingness to train and/or give direction to entry level position.
- Organization Skills: Skilled at managing multiple requests from internal and external clients. Communicate with management workload status. Demonstrate ability and willingness to work cooperatively with team members in a high-energy working environment that encourages self-initiative. Understand remember and carry out written and oral directions. Demonstrate attention to detail. Ability to break down large tasks into smaller pieces and handle multiple tasks simultaneously. Resolves priority conflicts with senior personnel and associates
- Company Policies: Understand support and follow corporate policies and procedures. Willingness to suggest changes to corporate policies and procedures.
- Contribute to team effort which may require additional hours beyond base hours.
- Possess good verbal & written communication skills.
- Maintain strict confidentiality of corporate and personnel information.
- Client Relations: Maintain professional courtesy when in direct contact with clients. Provide service to clients that meets or exceeds their expectations.
- Other responsibilities identified as needed by the employee and approved and/or assigned by the supervisor.
EDUCATION and EXPERIENCE REQUIREMENTS:
- 2-Year AS degree in accounting business administration or related field. Equivalent accounting experience (4 years).
- 2 or more years experience working in an office environment.
- 2 or more years experience with Deltek Vantagepoint accounting software
- Demonstrated proficiencies in Microsoft Office Suite especially Excel Word and Outlook.
- Effective task management dedication to high quality service and thorough attention to details.
- Exceptional written and oral communication skills.
- Enthusiasm working with many internal clients in a fast-paced environment.
- Demonstrated interpersonal skills and experience in working as part of a team.
- Proven problem-solving skills.
Excel Engineering Offers
- Competitive salary
- Continuing education and on the job training
- Retirement plan 401(k) matching
- Full Benefits - Medical HSA with Employer contribution Dental LTD/STD Vision FSA and Voluntary Life
- Wellness program
- Paid time off
- Flexible schedule and work environment
Excel Engineering is focused on cultivating a high performing culture where a service oriented approach; continuous improvement and goal orientation are valued. If you enjoy working in a fast-paced challenging and rewarding environment Excel Engineering is for you!
Excel Engineering Inc. is an Equal Opportunity Employer. Applicants will receive consideration for employment regardless of their race color religion national origin sex sexual orientation disability age marital status veteran status or status with regard to public assistance.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
