Operations Administrative Assistant
Operations Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Student Intermediate Level
Organization: Center for Social Sustainable Systems (CESOSS)
Location: 211 10th St SW Albuquerque NM 87102
An Off-Campus Work-Study Position -MUST have a Work-Study Award
Summary
The Program Coordinationand Administrative Assistant will support daily operations communicationsscheduling event coordination and grant-related tasks at CESOSS. Thisposition plays a key role in maintaining organized workflows coordinatingprogram efforts and providing direct support to the Executive Director andOperations Specialist.
Duties and Responsibilities
Coordinate internal communications and daily activities related to CESOSS programs and initiatives.
Assist with grant-related tasks including research editing submitting proposals and updating a grant tracker.
Provide administrative support to the Executive Director and Operations Specialist.
Help organize meetings events and project logistics.
Collect reports from contractors conduct an initial review and summarize findings or concerns.
Prepare agendas and take meeting notes for internal staff meetings.
Monitor the inbox triage messages and escalate relevant communications to leadership.
Maintain and send weekly reminders to the Executive Director about meetings urgent tasks and priorities.
Support ARC-related follow-up scheduling and notetaking.
Assist in creating forms collecting data maintaining databases and updating action plans.
Perform otheradministrative duties as assigned by the Operations Team.
Employment Type
Part-Time (Up to 20hours per week)
Work Schedule
Flexible schedule;hybrid with availability for meetings and occasional in-person gatherings ifrequired.
At least 15 hours perweek.
Supervision Received
Reports directly to theExecutive Director. Works collaboratively with the Operations Specialist andCESOSS staff.
Equivalencies not found for this position
Minimum Job Requirements
High school diploma or GED; at least 2 years of related administrative or coordination experience.
Strong written and verbal communication skills.
Highly organized and detail-oriented.
Proficient in Google Workspace (Docs Sheets Calendar Gmail).
Ability to multitask and work independently or collaboratively in a team environment.
Preferred Qualifications
Associates or Bachelors degree in public administration nonprofit management communications or a related field.
Prior experience with grant writing or nonprofit fundraising support.
Experience with meeting coordination data tracking or office platforms.
Administrative supportexperience
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site please visit UNMJobs to submit an application.
Please submit a Cover Letter and have a Work-Study Award.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer making decisionswithout regard to race color religion sex sexual orientation gender identity national origin age veteran status disability or anyother protected class.
Employment Type
Full Time
