Budget Manager
Budget Manager
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Job Description
This job posting is for the 2025-2026 contract year
RRPS- Finance Department
240-day contract
RIO RANCHO SCHOOL DISTRICT
500 Laser Road NE
Rio Rancho NM 87124
Telephone:
FAX:
Job Title: Finance Budget Manager
Job Objective: To coordinate and oversee the operating budget grant administration and accounting software system functions thereby ensuring compliance with all state and federal regulations. To provide strategic financial planning and support student achievement by managing resources efficiently and transparently in coordination with the New Mexico Public Education Department (NMPED) standards and timelines.
Minimum Qualifications:
- Minimum of Bachelors Degree in accounting finance or business administration. Masters Degree or higher preferred;
- Minimum of a Level I NMPED School Business Official License or ability to obtain within one year;
- Minimum 5 years experience in budgeting or financial planning management ideally within a public school district or government agency;
- Knowledge of New Mexico school finance statutes and regulations including State Equalization Guarantee (SEG) and the Operating Budget Management System (OBMS);
- Knowledge of Federal Grant Regulations (CFR);
- Proficient in financial systems and Microsoft Office Suite with an emphasis on Microsoft Excel;
- Proficient in Google Software with an emphasis on Google Sheets; and
- Understanding of GAAP and GASB guidelines.
Knowledge Skills and Abilities:
- Excellent verbal and written communication skills;
- Excellent interpersonal and customer service skills;
- Excellent organizational and analytical skills and attention to detail;
- Ability to work independently;
- Ability to interact with staff students parents and visitors while remaining professional polite and courteous;
- Flexibility organization decision-making and problem-solving skills;
- Strong skills at working both alone and in teams providing technical support to team members;
- Ability to meet deadlines work on multiple projects and direct the work of others; and
- Such alternatives to the above qualifications as the Executive Director of Finance may find appropriate and acceptable.
Essential Job Responsibilities:
- Lead the preparation and administration of the districts annual budget in compliance with NMPED guidelines and deadlines;
- Monitor and analyze budget performance providing regular reports to the Superintendent and Board of Education;
- Coordinate with department heads and school principals to develop site-based budgets aligned with District goals;
- Ensure accurate and timely submission of financial reports including those required by NMPED and other regulatory bodies;
- Maintain compliance with state and federal financial regulations including adherence to the Public School Accounting and Budgeting (PSAB) manual;
- Oversee the preparation of budget adjustment requests (BARs) and other financial documentation;
- Provide financial analysis and forecasting to support strategic decision-making;
- Identify trends and areas for cost savings or reallocation of resources to enhance educational outcomes;
- Collaborate with district leadership to align financial planning with instructional priorities and district initiatives;
- Facilitate training and guidance to school and department staff on budgeting processes and financial management;
- Develop and disseminate budgetary policies and procedures to ensure consistency and transparency;
- Coordinate with external auditors during annual financial audits;
- Implement and monitor internal controls to safeguard district assets and ensure fiscal integrity;
- Collaborate with department and school site staff to develop budgets for various grants ensuring alignment with program objectives and compliance with Uniform Guidance (2 CFR Part 200);
- Monitor expenditures to ensure they adhere to grant stipulations and do not exceed allocated funds;
- Review and approve reimbursement requests through the Federal G5 portal for applicable federal grants;
- Coordinate with the NMPED for state-funded program reimbursements;
- Oversee reimbursement submissions to the Public School Facilities Authority (PSFA) for facility-related projects;
- Maintain meticulous records of all grant-related financial activities;
- Generate periodic financial reports for stakeholders and funding agencies ensuring transparency and accountability;
- Conduct annual performance reviews for finance staff utilizing standardized evaluation tools;
- Provide constructive feedback set clear performance goals and identify areas for improvement;
- Offer ongoing support and guidance to team members fostering professional growth;
- Address performance issues promptly implementing improvement plans when necessary;
- Identify training needs and facilitate opportunities for skill enhancement;
- Encourage participation in workshops seminars and courses relevant to school finance and budgeting;
- Promote a collaborative and inclusive work environment;
- Lead by example upholding the highest standards of integrity and professionalism;
- Serve as primary liaison with the accounting software systems personnel;
- Ensure that the Chart of Accounts is properly maintained software upgrades are made in a timely manner by IT and support calls are completed through resolution;
- Comply with state-approved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and uphold and enforces rules administrative directives and regulations school board policies and local state and federal regulations;
- Safeguard confidentiality of privileged information;
- Maintain professional relationships and work cooperatively with employees the community and other professionals;
- Maintain professional competence through individual and district training in-service educational activities and appropriate self-selected professional growth activities;
- Meet deadlines and work on multiple projects;
- Attend staff meetings and conduct as may be necessary training with reference to payroll benefits or grant reporting; and
- Accept such responsibilities as the Executive Director of Finance chooses to delegateand assume responsibility for discharging them.
Accountability:
Reports to: Executive Director of Finance
Evaluated by: Executive Director of Finance
Work Hours:
Normally eight hours per day; additional time as may be required.
Application Procedure:
The following documents must be attached to complete this application:
- One (1) transcript from each crediting college or university;
- Copy of Professional License;
- Resume;
- Letter of Interest; and
- 3 Current Letters ofRecommendation
An Equal Opportunity Employer
Required Experience:
Manager
Employment Type
Full-Time
