Director of Business Admin
Director of Business Admin
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Job Description
Who We Are
For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church each year we help more than 2 million people providing necessities such as food clothing and shelter. In addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith- and values-based organization we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.
Mission Statement
The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.
Job Description:
Position Purpose summary:
Reporting to the Executive Director the Director of Business Administration is responsible for oversight of finance information technology and reception services of the ministry unit. The incumbent has the primary responsibility of:
Providing accurate financial information to the Executive Director leadership team divisional and territorial staff. Ensuring that adequate information technology strategies are in place. Ensuring that all processes within the areas of responsibility are completed in accordance with The Salvation Army policies and standards.
Accountabilities:
Strategic Business Planning
- Develops and implements in consultation with the Executive Director and leadership team strategic financial initiatives for the ministry unit.
- Completes operational reviews and analysis of programs and services to allow for better allocation of resources and mission advancement.
- Oversees the preparation of the annual budget for the ministry unit; provides guidance for the monitoring of actual activity against proposed budget on an on-going basis and takes corrective action as needed.
- Communicates with program/department staff to understand financial and information technology needs and provides information and assistance to aid in making informed operating decisions.
- Provides leadership in conjunction with the Executive Director regarding strategic partnerships and proposal submissions.
- Manages operating agreements with partners funding agreements contracts and leases.
- Develops policies relating to finance and ensures information technology policies are developed and maintained.
- Ensures all information technology systems are working and upgrades are completed promptly.
- Supports IT Infrastructure and Systems Manager in high-level planning to align the IT strategy with organizational needs and business goals and in liaising with territorial staff regarding various requests.
- Provides general support in the absence of Executive Assistant.
Financial
- Approves purchase orders and invoices.
- Provides guidance for managing the reporting obligations of funding contracts.
- Performs financial analysis of programs to ensure solvent operations and identifies opportunities to expand services and/or control costs.
- Manages internal audit and risk assessment review processes including liaising with auditors and supervising the preparation and submission of supporting documents.
- Reviews documentation for financial schemes and purchase requisitions for consideration and review of divisional leadership.
Team Management
- Builds a team that is qualified equipped and engaged in their work as well as works well with other areas within the organization to create unity and flow of services.
- Hires orients trains supports recognizes evaluates and retains direct reports and supports all departments within the ministry unit to ensure that all on-site related activities can be completed and comply with THQ standards.
- Completes supervisory payroll functions in the HRIS
- Effectively utilizes supports evaluates and retains department volunteers.
- Ensures compliance with legislation and workplace policies and practices.
- Ensures that the business administration team completes mandatory training or certifications as required and identifies any additional training needed.
- Attends Leadership Team meetings presents finance and information technology issues answers questions and prepares reports as required.
- Attends and participates in meetings/events/committees (internal and external) as required.
- Ensures that the departments mentioned above meet both the internal and external accreditation standards when it is due for accreditation review.
- Attends meetings as requested by the Executive Director.
WORKING CONDITIONS
- Work environment is typically in an office within a mens shelter.
- Workdays are Monday to Friday.
- Travel between various work sites within the city.
EDUCATION QUALIFICATIONS AND EXPERIENCE
- Completion of an undergraduate University degree in Accounting Business Administration or related field.
- Satisfactory Criminal Record Check.
- Five to seven years related experience in strategic planning accounting operations supervisory and administration roles.
- Exposure to managing information technology and communications.
SKILLS AND CAPABILITIES
- Proficient in strategic planning program development and evaluation.
- Negotiation skills to constructively manage conflict.
- Sets clear standards and practices to deliver quality service builds an ongoing continuous improvement and learning environment.
- Excellent communication skills and able to communicate with integrity authenticity and transparency.
- Effective managerial leadership including proven experience in developing proactive working relationships with government funders.
- Able to multi-task in a high-pressure environment and know for integrity and exemplifying highly ethical standards of conduct.
Compensation:
The target hiring range for this position is $83657.60 to $104571.99 with a maximum of $125486.39.Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.
The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.
Required Experience:
Director
Employment Type
Full-Time
