JCS HR/Personnel Assistant 2025-2026 School Year
JCS HR/Personnel Assistant 2025-2026 School Year
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1 Vacancy
Job Description
Class Code: 7661
LOCAL DISTRICT CLASSIFICATION PLAN
CLASS TITLE: PERSONNEL ASSISTANT
BASIC FUNCTION:
Perform a wide variety of responsible personnel clerical duties in the areas of recruitment substitute employees orientation and workers compensation; prepare and maintain personnel records files and related reports; provide information and assistance in person and on the telephone to District personnel staff and the public regarding personnel matters.
REPRESENTATIVE DUTIES:
- Perform a wide variety of responsible personnel and clerical duties related to recruitment placement of substitute employees orientation and workers compensation.
- Provide information and assistance in person or on the telephone to District personnel staff and the public regarding a variety of personnel matters such as position vacancies fringe benefits and personnel regulations policies and procedures.
- Receive and document messages and correspondence regarding teacher and classified employee absences; notify school or office of absences and respective substitutes.
- Arrange for teacher substitutes as necessary; maintain records regarding teacher substitutes.
- Distribute receive record and maintain files on job applications transcripts fingerprints examinations credentials and other information; review for completeness and compliance; schedule necessary interviews and appointments.
- Recruit and place advertisements for substitute and certificated personnel; place ads in appropriate media; obtain background information and review for compliance.
- Orient new employees and provide necessary information; assist in the enrollment in fringe benefits programs and in the completion of necessary documentation; process salary placement forms making changes as required.
- Prepare type update maintain and process a variety of forms reports bulletins records schedules lists and files according to established policies procedures regulations; verify and post information as necessary to assure completeness and accuracy.
- Compose and type letters memoranda lists and other materials according to established procedures.
- Operate office equipment such as a typewriter computer printer calculator answering machine copier and multi-line telephone.
- Order and maintain office supply inventories.
- Perform related duties as assigned.
Personnel Assistant - Continued Page 2
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Personnel office methods practices and procedures.
- District organization operations policies and objectives relating to personnel activities.
- Applicable sections of State Education Code and other applicable laws regarding assigned personnel activities.
- Record-keeping techniques.
- Operation of a computer terminal and other office equipment.
- Oral and written communication skills.
- Telephone techniques and etiquette.
- Correct English usage grammar spelling punctuation and vocabulary.
- Interpersonal skills using tact patience and courtesy.
ABILITY TO:
- Perform responsible personnel clerical duties in the areas of teacher substitutes recruitment placement and workers compensation.
- Maintain personnel records and files and prepare related reports.
- Learn and apply rules regulations involved in assigned activities.
- Learn and apply applicable sections of State Education Code and other applicable laws.
- Maintain the security of confidential materials.
- Appropriately apply personnel rules and related procedures.
- Determine appropriate action within clearly defined guidelines.
- Communicate effectively both orally and in writing.
- Maintain records and prepare reports.
- Type at an acceptable rate of speed.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and timelines.
- Work independently with little direction.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year responsible clerical experience.
Employment Type
Full-Time
