Home Health Referral & Intake Coordinator/Fax & Orders Specialist - Part-Time Day Shift

Warm Hearth Village

Posted on : 22-07-2025

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1 Vacancy

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Job Location

Blacksburg, VA - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 22-07-2025

Job Description

Warm Hearth Village

A Nonprofit Community

Our Mission: Fostering a person-centered approach to agingin an inclusive environment that redefines retirement.

Our Vision: To nurture a transformative culture where peoplelive and work in community knowing their contributions are essential to oursuccess.

Our Values: Innovation Community Collaboration Passion Inclusivenessand Ethics.

Position Summary:

The Home Health Referral & Intake Coordinator / Fax& Orders Specialist is a remote part-time role responsible for timelyprocessing of referrals uploading of faxed physician orders and other clinicaldocumentation and ensuring all materials are accurately entered and attachedin the patients chart. This position serves as a communication link betweenintake and clinical teams by promptly forwarding faxed orders to clinicalmanagers.

Key Responsibilities:

Referral & Intake Duties

Review enter and process new home health referrals during designated work hours.
Ensure all referral data is accurately entered into the EMR system.
Attach all referral documents to the corresponding patient chart upon entry.
Communicate with referral sources to obtain missing information or clarify details.

Fax Management & Documentation

Monitor digital fax system for incoming documents (e.g. referrals orders visit notes).
Upload and accurately label documents in the appropriate patient chart in the EMR.
Email clinical managers promptly with any new or time-sensitive faxed physician orders.
Maintain accurate records of faxed items processed during each shift.

Physician Orders Coordination

Check for returned signed physician orders and attach them correctly in the chart.
Track outstanding orders and follow up with provider offices as needed.
Ensure all orders are routed to the appropriate clinical team for awareness and compliance.

Skills & Competencies:

High attention to detail and accuracy in data entry and document management.
Strong communication skills via email and phone.
Excellent time management and ability to work independently in a remote setting.
Familiarity with HIPAA compliance and handling of protected health information (PHI).
Proficiency in EMR software and Microsoft Outlook.

Qualifications:

High school diploma or equivalent required; associate degree preferred.
At least 1 year of experience in a home health medical office or healthcare intake role.
Knowledge of home health documentation standards and Medicare/Medicaid preferred.
Must have reliable internet a secure and quiet work environment and strong technical skills.

Reports To: Clinical Manager or Director of Nursing
Location: Remote
Work Schedule: Monday Thursday 8:00 AM 12pm (Remote Part-Time)

Hiring Manager:Josh Toney-Administrator-

Required Experience:

Employment Type

Part-Time

Company Industry

Key Skills

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About Company

Warm Hearth Village

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Home Health Referral & Intake Coordinator/Fax & Orders Specialist - Part-Time Day Shift

Warm Hearth Village

Job Description

Employment Type

Company Industry

Key Skills

About Company

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