Operations Manager VA
Operations Manager VA
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Job Description
Operations Manager Virtual Assistant
Location: Remote Based in the Philippines
Hours: Must be available full-time during Austin TX business hours (CST/CDT)
Industry: Real Estate (Brokerage Investment or Property Management)
Job Requirements:
Required Experience & Skills
- 3 years experience as an operations manager executive virtual assistant or transaction coordinatorpreferably supporting a U.S.-based real estate company
- Strong understanding of U.S. real estate processes including:
Listings and MLS platforms
Transaction coordination
Contract timelines (TREC forms a plus)
Title escrow and mortgage processes
- High-level proficiency with tools such as:
CRM: Follow Up Boss HubSpot Salesforce or similar
Project Management: Asana ClickUp Trello
Document Tools: DocuSign Dotloop Google Workspace Microsoft Office
- Exceptional English communication skills (written and spoken)
- Detail-oriented with strong organizational and time management abilities
- Proactive and capable of working independently with minimal supervision
- Able to handle confidential information with discretion
Core Responsibilities
- Oversee daily operations and ensure smooth workflow for the real estate team
- Manage transactions from contract to close:
Coordinate with title companies lenders buyers and sellers
Track deadlines schedule inspections/appraisals and ensure compliance
- Maintain and update CRM systems follow-up trackers and reporting dashboards
- Coordinate broker and agent calendars meeting prep and inbox management
- Support marketing efforts:
Prepare property listings
Schedule social media and email campaigns
Coordinate with photographers designers and vendors
-Assist in onboarding new agents or VAs creating SOPs and optimizing systems
Preferred Qualifications
- Previous remote experience supporting a U.S.-based real estate team or brokerage
- Knowledge of Texas real estate market or TREC guidelines (a plus)
- Real Estate Virtual Assistant certification or Real Estate License (PH or U.S.)
- Familiarity with QuickBooks or similar for basic bookkeeping or expense tracking
- Experience with U.S. tax reporting support (e.g. 1099 prep) is a bonus
How to Apply:
Email:
Phone/WhatsApp: (63)-
Website:
Or apply directly to the job link
Employment Type
Full Time
